Office Coordinator - Bridge Inspection Team

WSP in the U.S.; Lawrenceville (NJ); On-site; USD 37,000 - 45,000; Full time

Job summary

WSP in Lawrenceville, NJ is seeking an Office Coordinator to support our Bridge Inspection Team. This full-time role involves coordinating project data, maintaining communications via MS Teams, and supporting field operations with logistics and printing.

The ideal candidate has at least 3 years of administrative experience, strong organizational skills, and a valid New Jersey driver’s license. You will work in a fast-paced environment with varied tasks and a focus on safety and compliance.

Qualifications

• High School Diploma or GED.
• 3+ years of relevant administrative experience.
• High level of professionalism and positive attitude.
• Comfortable in a fast-paced environment with interruptions and multiple tasks.
• Physically capable of lifting 10–15 lb boxes.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted NJ driver’s license and ability to pass vehicle screening.
• Strong organizational skills and attention to detail.
• Experience upholding workplace safety and compliance with policies.
• Ability to work schedules that may extend beyond the typical workweek.
• Proficiency with Word, Excel, Outlook, Teams, SharePoint, OneDrive, and Adobe Acrobat.

Responsibilities

• Collect and organize project and departmental data from managers and staff.
• Use MS Teams to create and maintain project/department channels for documents.
• Create monthly departmental status reports from regional data.
• Maintain staff training and certification records and renewals.
• Maintain equipment inventories.
• Provide admin support including follow-ups and coordination.
• Support on-site field teams with printing, travel, and logistics.
• Assist with office processes: filing, archiving, data entry, and project file structures.
• Adhere to WSP Code of Conduct and policies.
• Travel to NJ offices/sites to provide on-site administrative support.
• Use company vehicle for business travel and document delivery.

Skills

Office coordination

Administrative support

Data management

Communication skills

MS Teams

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Teams

SharePoint

OneDrive

Adobe Acrobat

Job description

Job Description

WSP is currently initiating a search for a full-time Office Coordinator to support our Bridge Inspection Team! The position is in the Lawrenceville, NJ office, full-time, five days per week.

This Opportunity

The selected candidate will support our Bridge Inspection Team and contribute to a growing organization that meets our clients’ objectives and solves their challenges.

Primary Duties & Responsibilities

• Collect and organize project and departmental data from managers, field inspectors, and other support staff.
• Use MS Teams to create and maintain project and departmental channels for the storage of documents.
• Create monthly departmental status reports by collecting relevant data from regional managers.
• Maintain and track staff training and certification records. Provide look-ahead tracking for inspection team members training and certification renewals.
• Maintain equipment inventories.
• Provide administrative support to management and staff, including follow-ups, communication, coordination of activities, and general office tasks.
• Support on-site field teams with printing, travel coordination, and project logistics.
• Assist with office processes including filing, archiving, data management, uploading documents to project websites, and maintaining project-specific file structures.
• Exercise responsible and ethical decision-making regarding company resources and adhere to WSP’s Code of Conduct, policies, and procedures.
• Perform additional responsibilities as required by business needs, including:
• Travel to state offices and to project sites in the state of New Jersey to provide on-site administrative and logistical support.
• Use a company-provided vehicle for all business-related travel, including delivery of project materials and documents to field staff and other offices.

Required Qualifications

• High School Diploma or GED.
• 3+ years of relevant administrative experience, preferably in an office assistant role.
• High level of professionalism and a positive attitude when interacting with colleagues, clients, and other office personnel.
• Comfortable working in a fast-paced environment with interruptions and multiple tasks.
• Physically capable of carrying and transporting boxes of documents weighing approximately ten to fifteen pounds each.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted driver’s license valid in New Jersey and ability to successfully pass WSP’s motor vehicle screening.
• Strong organizational skills and attention to detail.
• Proven track record of upholding workplace safety and compliance with WSP’s health, safety, drug/alcohol, and harassment policies.
• Ability to work schedules that accommodate project-specific requirements, which may extend beyond the typical workweek.
• Proficiency with standard administrative and project-support software used in a bridge inspection office, including Microsoft Word, Excel, Outlook, Teams, SharePoint, OneDrive, and Adobe Acrobat, as well as web-based document management, data entry, file-sharing, and project tracking systems.

WSP Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Compensation: $26.64/hr - $33.00/hr

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

Notice To Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.