Office Coordinator - Bridge Inspection Team

WSP; Lawrenceville (NJ); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Paid time off

Job summary

WSP is seeking a full-time Office Coordinator in Lawrenceville, NJ to support the Bridge Inspection Team. The role focuses on data organization, documentation, and on-site logistics across New Jersey with a five-day workweek.

You will maintain training records, generate monthly reports, and assist management with administrative tasks while upholding WSP’s standards and safety policies.

Qualifications

• High School Diploma or GED.
• 3+ years of relevant administrative experience.
• Strong interpersonal and written/verbal communication skills.

Responsibilities

• Collect and organize project and departmental data from managers and staff.
• Create monthly departmental status reports from regional data.
• Maintain staff training records and look-ahead training tracking.
• Support field teams with travel coordination, printing and logistics.
• Assist with filing, data management, and document uploading to project sites.
• Use MS Teams to create and maintain project channels and documents.

Skills

Interpersonal

Written communication

Verbal communication

MS Word

MS Excel

Outlook

MS Teams

SharePoint

OneDrive

Adobe Acrobat

Data entry

Education

High School Diploma or GED

Job description

WSP is currently initiating a search for a full-time Office Coordinator to support our Bridge Inspection Team!

The position is in the Lawrenceville, NJoffice, full-time, five days per week.

This Opportunity

The selected candidate will support our Bridge Inspection Team and contribute to a growing organization that meets our clients’ objectives and solves their challenges.

Primary Duties & Responsibilities

• Collect and organize project and departmental data from managers, field inspectors, and other support staff.
• Use MS Teams to create and maintain project and departmental channels for the storage of documents.
• Create monthly departmental status reports by collecting relevant data from regional managers.
• Maintain and track staff training and certification records. Provide look-ahead tracking for inspection team members training and certification renewals.
• Maintain equipment inventories.
• Provide administrative support to management and staff, including follow-ups, communication, coordination of activities, and general office tasks.
• Support on-site field teams with printing, travel coordination, and project logistics.
• Assist with office processes including filing, archiving, data management, uploading documents to project websites, and maintaining project-specific file structures.
• Exercise responsible and ethical decision-making regarding company resources and adhere to WSP’s Code of Conduct, policies, and procedures.
• Perform additional responsibilities as required by business needs, including:
• Travel to state offices and to project sites in the state of New Jersey to provide on-site administrative and logistical support.
• Use a company-provided vehicle for all business-related travel, including delivery of project materials and documents to field staff and other offices.

Required Qualifications

• High School Diploma or GED.
• 3+ years of relevant administrative experience, preferably in an office assistant role.
• High level of professionalism and a positive attitude when interacting with colleagues, clients, and other office personnel.
• Comfortable working in a fast-paced environment with interruptions and multiple tasks.
• Physically capable of carrying and transporting boxes of documents weighing approximately ten to fifteen pounds each.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted driver’s license valid in New Jersey and ability to successfully pass WSP’s motor vehicle screening.
• Strong organizational skills and attention to detail.
• Proven track record of upholding workplace safety and compliance with WSP’s health, safety, drug/alcohol, and harassment policies.
• Ability to work schedules that accommodate project-specific requirements, which may extend beyond the typical workweek.
• Proficiency with standard administrative and project-support software used in a bridge inspection office, including Microsoft Word, Excel, Outlook, Teams, SharePoint, OneDrive, and Adobe Acrobat, as well as web-based document management, data entry, file-sharing, and project tracking systems.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Compensation: $26.64/hr - $33.00/hr

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.