Administrative Coordinator

360 Fire & Flood; Carrollton (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Job summary

360 Fire & Flood is seeking an Administrative Coordinator to provide comprehensive administrative and operational support across the organization. The role acts as a central contact for project teams, vendors, clients, and internal departments, handling document control, data entry, budgeting assistance, and scheduling in a fast-paced environment.

The ideal candidate has strong organizational skills, attention to detail, and the ability to manage multiple tasks.

Qualifications

• High school diploma or equivalent is required.
• 1+ years as administrative assistant preferred.
• 1+ years in a customer service environment.

Responsibilities

• Support project managers with documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phones promptly and professionally.
• Manage calendars, schedule meetings, prepare presentations and materials.
• Coordinate communication between field staff, supplies, clients, and regulatory agencies.
• Assist with tracking expenses and coordinating invoices.

Skills

Organizational skills

Communication skills

Independent & collaborative work

Attention to detail

Analytical thinking

Education

High school diploma or equivalent

Job description

Overview

We are seeking a proactive and detail-oriented Administrative Coordinator to join our team! The Administrative Coordinator will provide critical administrative and operational support across the organization. This role serves as a central point of contact for project teams, vendors, clients, and internal departments. The Administrative Coordinator is responsible for efficient communication, document control, scheduling, and operational support. This role is also responsible for document control, data entry, schedule and budget tracking assistance, and general office support. The Administrative Coordinator assists with coordination between project managers, field staff, suppliers, and clients. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities and Duties

• Supports Project Managers with project documentation, including submittals, RFIs, schedules, and logs.
• Manage and maintain project documentation, contracts, permits, drawings, and correspondence.
• Support project managers with project setup, tracking, reporting, and closeout activities.
• Provide administrative support to field teams.
• Answer phone(s) promptly and in a professional manager.
• Manage calendars, schedule meetings, send reminders, and assist with preparing presentations and meeting materials.
• Coordinate communication between field staff, supplies, clients and regulatory agencies.
• Assist with tracking expenses, gathering supporting documents, and coordinating invoices related to projects or events.
• Perform other duties as assigned.

Qualifications

• Education
  • High school diploma or equivalent (required).
• Experience
  • 1+ years as administrative assistant (preferred).
  • 1+ years working in customer service environment.
• Skills
  • Excellent organizational and communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Attention to detail and analytical thinking skills.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate.