Part-Time Administrative Coordinator – Meetings & Records

The Nagler Group; Newton (MA); On-site; USD 30,000 - 41,000; Part time

Job summary

A client organization is seeking a highly organized Administrative Coordinator to support daily office operations, assist key staff with administrative tasks, and coordinate communication and meetings. This is a part-time contract role with the potential to convert to a permanent position. Candidates should have prior experience in administration or office coordination, strong organizational skills, and proficiency with Microsoft Office. This role requires attention to detail and the ability to manage confidential information.

Qualifications

• Previous administrative, office coordination, or receptionist experience.
• Strong organizational and document management skills.
• High attention to detail and ability to manage confidential information.
• Proficiency with Microsoft Office and basic office systems.

Responsibilities

• Provide administrative support to leadership and staff.
• Prepare correspondence, reports, and business documents.
• Manage incoming and outgoing mail and package distribution.
• Answer and route incoming phone calls and greet visitors.
• Maintain organized digital and physical filing systems.
• Digitize and manage records stored in off-site document facilities.
• Support document retention policies and records management procedures.
• Monitor office supplies and coordinate equipment needs.
• Assist with scheduling and coordinating staff, Board, and committee meetings.
• Prepare meeting minutes and maintain corporate records.
• Support coordination of member meetings and special events.
• Maintain corporate policy and administrative manuals.
• Process and distribute marketing materials to members as requested.

Skills

Organizational skills

Document management

Attention to detail

Proficiency with Microsoft Office

Job description

A client organization is seeking a highly organized Administrative Coordinator to support daily office operations, assist key staff with administrative tasks, and coordinate communication and meetings. This is a part-time contract role with the potential to convert to a permanent position. Candidates should have prior experience in administration or office coordination, strong organizational skills, and proficiency with Microsoft Office. This role requires attention to detail and the ability to manage confidential information.