Field Services Administrative Coordinator

Olsson; Oklahoma City (OK); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

401(k) match

Development paths

Flexible work arrangements

Wellness program

Health, vision, dental, PTO

Job summary

Olsson in Oklahoma City is seeking an Administrative Coordinator to provide essential office and team support for Field Service operations. You will handle front desk duties, greet visitors, answer calls, and manage correspondence while coordinating calendars and project logistics.

The role requires organizing documents in SharePoint, Smartsheet, Deltek, and Google Workspace, building cross-team relationships, and delivering accurate reports.

Qualifications

• Associate degree in business or related field preferred.
• 3+ years of administrative or office coordination experience.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek.
• Strong verbal and written communication skills with customer service focus.
• Excellent attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to Field Service teams including scheduling, documentation, and communication.
• Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment.
• Serve as the central point of contact for administrative support across multiple service teams.
• Manage calendars, coordinate meetings, and assist with project logistics.
• Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace.
• Facilitate communication between technical teams, clients, and internal departments.
• Prepare reports, update project records, and support data accuracy across systems.
• Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.
• Schedule and organize meetings, travel, and team activities; manage logistics for events and trainings.
• Create and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Administer agreements (NDAs, MSAs) and ensure compliance with established standards and procedures.
• Respond to non-routine or confidential inquiries with professionalism and appropriate correspondence.
• Coordinate expense reporting and reconciliation; assist with general office support as needed.

Skills

Verbal and written communication

Customer service

Organization

Multitasking

Education

Associate degree in business or related field

Tools

Microsoft Office Suite

Google Workspace

SharePoint

Smartsheet

Deltek

Job description

Olsson in Oklahoma City is seeking an Administrative Coordinator to provide essential office and team support for Field Service operations. You will handle front desk duties, greet visitors, answer calls, and manage correspondence while coordinating calendars and project logistics.

The role requires organizing documents in SharePoint, Smartsheet, Deltek, and Google Workspace, building cross-team relationships, and delivering accurate reports.