Field Administrator

Schuff Steel; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Schuff Steel in Phoenix, AZ is seeking a Field Administrator to accurately enter employee hours and support timely payroll processing in field operations.

You will audit timesheets, resolve discrepancies, and coordinate with Payroll and HR while maintaining compliance with company policies and labor regulations; the role requires attention to detail, reliability, and ability to work in a fast-paced industrial environment.

Qualifications

• High school diploma or equivalent.
• 6–12 months of applicable experience.
• General office practices and data entry knowledge.
• Ability to handle confidential information and to learn planning, organization, and time management skills.

Responsibilities

• Collect, audit, and input daily/weekly timesheets, ensuring accuracy in hours, job codes, and cost codes.
• Support the payroll department by ensuring timely submission of attendance data.
• Resolve payroll issues, such as missing hours or incorrect rates, coordinating with Payroll and HR to correct.
• Ensure all steps supporting these responsibilities are completed accurately and timely.
• Produce summary reports of activity and file copies accurately.
• Provide general administrative support, communicate company policies, manage union requirements, and interact with field staff.
• Serve as the onsite payroll check distribution point.

Skills

Accuracy

Attention to detail

Organization

Teamwork

Written and verbal communication

Education

High school diploma or equivalent

Tools

MS Windows

MS Word

MS Excel

MS Outlook

UKG Workforce Management

Blue Beam PDF Software

Job description

Position Value Proposition

Critical to our field operations, the Field Administrator is responsible for accurately entering employee hours to ensure timely and correct payroll processing, resolving payroll discrepancies, and ensuring compliance with company policies and labor regulations.

Job Title: Field Administrator

Reports to: Field Superintendent

Department: Field

Status: Regular Full Time/Non-Exempt

Position Value Proposition

Critical to our field operations, the Field Administrator is responsible for accurately entering employee hours to ensure timely and correct payroll processing, resolving payroll discrepancies, and ensuring compliance with company policies and labor regulations.

Key Performance Objectives

• Collect, audit, and input daily/weekly timesheets, ensuring accuracy in hours, job codes, and cost codes.
• Support the payroll department by ensuring timely submission of attendance data.
• Resolve payroll issues, such as missing hours or incorrect rates, and coordinate with Payroll and HR to correct.
• Assure that all detailed steps supporting these responsibilities are completed accurately and in a timely fashion.
• Produce appropriate summary reports of activity and file copies accurately
• Provide general administrative support, such as communicating company policies, managing union requirements, and interacting directly with field staff.
• Point of contact for onsite payroll check distribution.

Qualifications

ADDITIONAL DUTIES & RESPONSIBILITIES:

(The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties and indeed additional responsibilities may be assigned, as required by management)

Required qualifications (Knowledge, Skills, and Abilities) to perform essential functions of this position:

• Core Competencies:
  • Accuracy
  • Attention to detail
  • Organization
  • Teamwork/Collaboration
  • Strong Written and Verbal Communication Skills
  • Education/Training
    • High school diploma or equivalent.
• Work Experience:
  • Six (6) to twelve (12) months of applicable experience.
• Specialized Knowledge:
  • Some knowledge of general office practices and procedures
  • Basic PC skills with ability to enter data and verify accuracy
  • Ability to handle confidential or sensitive information or issues
  • Must be able to pay close attention to details and to learn good planning, organization, and time management skills
  • Ability to handle confidential or sensitive information or issues
  • Must demonstrate ability to work in a team environment
  • Willingness to assume additional or new responsibilities readily.
• Software & Technology:
  • Position will require the frequent use of MS Windows, MS Word, MS Excel, MS Outlook, UKG Workforce Management and Blue Beam PDF Software.
• Work Environment:
  • Position requires as many hours needed to fulfill the daily and weekly obligations required to carry out the functions. Working long days including evenings and weekends can be required for this position.
  • Position is indoors and may sit for long periods of eight (8) hours or more per day.
  • Occasionally this position may require need to be outdoors for short periods of time.
  • Position is in a highly industrial work environment.
  • The employee is occasionally required to stand.
  • The employee must occasionally lift and/or move up to 40 lbs.

Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.

Schuff Steel is an Equal Opportunity Employer