Administrator Field

Team Industrial Services; Pasadena (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Team Industrial Services is looking for a Field Administrator to manage day-to-day administrative functions. This role includes maintaining safety standards, handling data entry, and performing timekeeping duties for field personnel.

Qualifications include a high school diploma, administrative experience, and proficiency in Microsoft Office. The job is client-site-based, working Monday to Friday, with some travel required (0% - 75%).

Qualifications

• High school diploma or equivalent required.
• Previous administrative experience preferred.
• Proficiency in Microsoft Office software preferred.
• Previous ERP experience preferred.
• Travel requirement 0% - 75%.

Responsibilities

• Maintain safety and health standards.
• Prepare source data for system entry.
• Verify data accuracy and integrity.
• Handle incoming telephone calls.
• Perform timekeeping duties for field personnel.

Skills

Administrative experience

Proficiency in Microsoft Office

ERP experience

Education

High school diploma or equivalent

Job description

General Summary

The Field Administrator is responsible for performing day-to-day administrative functions and general office duties.

Essential Job Functions

• Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern.
• Performs all duties as assigned and adheres to TEAM's Core Values.
• Prepares source data for system entry by compiling and sorting information, and establishing entry priorities.
• Verifies entered data by reviewing, correcting, deleting, or reentering data.
• Handles and fields incoming telephone calls as necessary.
• Maintains administrative operations by following policies and procedures, and notifying operations management of significant information as needed.
• Performs timekeeping administrative duties for assigned field personnel.
• Controls invoicing, contract letters, return confirmations, and memorandums by distributing to appropriate management.

Job Qualifications

• High school diploma or equivalent required.
• Previous administrative experience preferred.
• Proficiency in Microsoft Office software preferred.
• Previous ERP experience preferred.
• Travel requirement 0% - 75%.

Work Conditions

• Position is located at the client site.
• Work is conducted in a semi-private office/cubicle setting.
• Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm.

Physical and Mental Requirement

• Ability to lift 25 pounds.
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively.
• Ability to sit for prolonged periods of time with or without reasonable accommodation.
• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties.
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations.

This job description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

TEAM Industrial Services, Inc. strictly prohibits discrimination against applicants, employees, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender, age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local laws.

The employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.