Field Administrator

Traylor Bros., Inc.; Point Pleasant (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

Sterling Industrial LLC. is seeking a Field Administrator to join the Accounting team and support on-site data entry, payroll tasks, and project reporting. This role emphasizes accuracy, timeliness, and coordination with field and office staff.

You will process new hire paperwork, verify attendance and hours, run daily/weekly reports, assist in purchasing (POs, receiving, invoicing), and maintain crew records while traveling to local job sites as needed.

Qualifications

• Strong organizational skills and the ability to work within timelines.
• Excellent verbal and written communication skills.
• 2+ years of data entry experience; union payroll experience preferred.

Responsibilities

• Process new hire paperwork to ensure timeliness of employee setup.
• Verify attendance, hours worked, and pay adjustments per site requirements.
• Run daily/weekly reports for internal and external customers.
• Resolve payroll discrepancies by collecting and analyzing data.
• Create and maintain crew sheets for job supervision.
• Reconcile timesheets to T&M billing reports.
• Assist in the purchasing process (PO creation, receiving, and invoice processing).

Skills

Strong organizational skills

Verbal communication

Written communication

Data entry

Job description

Come join the Traylor Construction Group! Sterling Industrial LLC., is currently looking for a Field Administrator to join the Accounting team!

Essential Duties & Responsibilities

The Field Administrator is responsible for the collection and entry of all hours, for both personnel and equipment, on-site. They support the project team through the utilization of job cost reporting, manpower reports, and administrative duties as well as interact with the owner to ensure timeliness and accuracy of data:

• Process new hire paperwork to ensure timeliness of employee setup.
• Verify attendance, hours worked, and pay adjustments per site requirements.
• Run daily/weekly reports for both internal and external customers.
• Resolve payroll discrepancies by collecting and analyzing data.
• Create and maintain crew sheets for job supervision.
• Reconcile timesheets to T&M billing reports.
• Assist in the purchasing process, i.e. PO creation, receiving, and invoice processing.

Perform other related duties and project work as assigned.

Education And/or Work Experience Requirement

This position requires strong organizational skills and the ability to work within timelines. Have excellent verbal and written communication skills and the ability to communicate with multiple levels of management. Some other requirements are:

• 2 or more years of data entry experience
• Experience with union payroll is preferred

Ability to travel to and work from local job sites as necessary

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federals, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance.
• Must be able to lift and carry up to 10 lbs.
• Must be able to talk, listen, and speak clearly on the telephone.

Requires sedentary work that involves walking or standing some of the time and routine keyboard operations.