Field Office Administrator

Middlesex Corp.; Meriden (CT); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental and vision plans

401k with matching

Tuition reimbursement

Generous paid time off

Job summary

A construction firm located in Connecticut is seeking a Field Office Administrator to manage administrative functions crucial for the successful operation of the construction site. The ideal candidate should have a minimum of 3 years of administrative experience and strong computer skills, particularly with MS Office Suite. Responsibilities include handling logistics, coordinating payroll, and maintaining office supplies. This position offers a comprehensive benefits package including medical, dental, and generous paid time off.

Qualifications

• Minimum of 3 years of administrative experience.
• Construction experience preferred but not necessary.
• Construction experience preferred but not necessary.
• Proficiency with MS Office Suite.

Responsibilities

• Manage logistics, resources, and communication within the field office.
• Coordinate payroll submission and interface with the TMC Payroll Department.
• Supervise the purchase and handling of office supplies.
• Coordinate payroll submission and interface with payroll department.
• Collect and scan delivery tickets and correspondence.
• Be the primary contact for office equipment and tenant issues.
• Provide clerical assistance, run errands, and maintain an orderly office system.
• Coordinate with HR regarding walk-in applicants.
• Supervise the purchase and handling of office supplies.
• Conduct new hire orientations as directed.

Skills

Strong computer skills

Interpersonal skills

Organizational skills

Education

2-year degree or equivalent work experience

Tools

MS Office Suite

Job description

Position Summary

The Field Office Administrator plays a key role in supporting the project team on-site by overseeing various administrative functions essential for the smooth operation of the construction site. This role involves managing logistics, resources, and communication within the field office, ensuring efficiency and organization throughout the project lifecycle.

Responsibilities

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents, and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
• Record labor, equipment, material, and supply resources.
• Interface with vendors and subcontractors, including scheduling activities, billing, and handling back charges.
• Coordinate payroll submission and interface with the TMC Payroll Department.
• Collect and scan all delivery tickets and correspondence.
• Be the primary contact for support of office equipment and tenant-related issues.
• Provide clerical assistance as needed, handle errands, and maintain an orderly office management system.
• Coordinate with HR regarding the handling of walk-in applicants.
• Supervise the purchase and handling of office supplies.
• Conduct new hire orientations as directed.

Qualifications

• 2-year degree or equivalent work experience desired.
• Minimum of 3 years of administrative experience.
• Construction experience preferred but not necessary.
• Strong computer skills, including proficiency with MS Office Suite.

Necessary Attributes

• Ability to adapt to different personalities and management styles.
• Team player with strong interpersonal skills.
• Ability to efficiently manage a team and lead by example.
• Self-starter with excellent verbal and written communication skills.
• Reliance on experience and judgment to plan and accomplish goals.
• Dedicated and hard-working with a strong focus on quality and efficiency.
• Possess strong leadership qualities and the ability to maintain order in high-pressure situations.
• Above-average organizational skills and a detail-oriented approach to tasks.
• Strong work ethic and a commitment to professionalism and integrity.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.