Construction Field Office Admin - Germantown Area

Hoar Construction; Memphis (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

A construction company in Memphis, TN is seeking a Field Office Admin to support the onsite field team. Responsibilities include managing invoices and billing data, preparing payroll, and maintaining jobsite documents. The ideal candidate has a High School Diploma and 1-2 years of experience, preferably in the A/E/C industry, along with strong computer skills. This position involves both indoor and outdoor work with some physical demands.

Qualifications

• 1-2 years of experience providing administrative support, preferably in the Architecture/Engineering/Construction industry.
• Valid Drivers' License required.

Responsibilities

• Verify accuracy of billing data and revise errors.
• Manage invoices, pay applications, and purchase orders.
• Communicate with trade partners and vendors.
• Assist in preparation and tracking of project documents.
• Compile project close out documents.
• Prepare payroll for field staff and maintain records.
• Maintain and file jobsite documents.
• Perform general receptionist duties.
• Make travel arrangements for onsite visitors.
• Maintain office trailer appearance and office supplies.
• Order and pick up meals for meetings.

Skills

Strong computer skills

Knowledge of Excel

Knowledge of MS Office Suite

Experience with Viewpoint

Experience with Textura

Education

High School Diploma, GED or equivalent

Job description

The Field Office Admin is responsible to support the onsite field team at the construction project site.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
• Communicate with trade partners and vendors to obtain and update account information.
• Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.
• Compile project close out documents.
• Prepare and submit petty cash reimbursements and process expense reports.
• Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
• Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.
• General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries.
• Making travel arrangements for jobsite visitors and new and/or transferring employees as needed.
• Maintain upkeep of the appearance of office trailer and light housekeeping.
• Upkeep of office supplies and reorder as needed.
• Ordering and picking up meals for onsite meetings.

Requirements

• High School Diploma, GED or equivalent
• 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry
• Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful
• Valid Drivers' License required

Physical Demands and Working Environment

Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Vets/Disabilities