Field Administrative Assistant - Conestoga, PA

Tippmann Group / Interstate Warehousing / Tippmann Construction; Conestoga (Lancaster County); On-site; USD 25,000 - 36,000; Part time

Job summary

Tippmann Group on-site is seeking a Part-Time Temporary Administrative Assistant to support project managers at a construction job site. The role includes office management tasks, meeting minutes, and document preparation, with daily use of Excel, Word, and Outlook.

You will maintain files, schedules, and subcontractor safety programs while helping keep the trailer office organized. The position is approximately 12 months, on-site, with hands-on clerical duties and cross-functional collaboration

Qualifications

• Proficient in Excel and Word, able to template and create documents.
• Experience with Outlook for scheduling and correspondence.
• Proficient in Adobe Acrobat for PDF manipulation and combining files.
• Strong attention to detail and ability to maintain logs and files.
• Experience supporting project managers and taking meeting minutes.

Responsibilities

• Maintain files, logs, and logins (electronic and manual).
• Write and prepare meeting minutes/agendas and correspondence for Project Managers.
• Prepare spreadsheets from templates or from scratch; daily weather reports.
• Manage office equipment and supplies, plus maintain Outlook contacts and calendars.
• Assist with subcontractor safety/violation programs and keep the job trailer organized.

Skills

Excel

Word

Outlook

Adobe Acrobat

Job description

Part-Time Temporary Administrative Assistant

Job Description

Position: On-site Administrative Assistant

Approximately 12 Months

Work Environment

• Job Trailer
• Construction Job Site
• Various personalities-
• Office/client executives
• Government representatives
• Construction workers

Position Description (Office Manager)

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assignedComputer Skills (Mandatory)
• Excel - Daily use, must be able to work from a template or begin from scratch
  • Simple formulas
  • Formatting (lines, colors, etc)
• Word - Daily use, must be able to work from a template or begin from scratch
  • Formatting (lines, colors, etc)
• Outlook - Email – Compose on behalf of project managers
• Contact updating
  • Scheduling meetings & calendar
• Adobe Acrobat
  • Convert to PDF
  • Print/Save to PDF
  • Combine multiple PDF files into one