Project Administrative Assistant

Power Contracting Company; Carnegie (Allegheny County); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Power Contracting Company is looking for a Project Administrative Assistant to join their Operations department in Carnegie, PA. This full-time position requires solid organizational skills, communication abilities, and proficiency in MS Office Suite. The role involves administrative support for project bidding, maintaining office supplies, and communicating with vendors.

With a salary range of $18.00-$20.00 per hour and benefits like health insurance and 401(k) matching, this opportunity is ideal for those with experience in engineering or construction environments.

Qualifications

• 1+ years of administrative experience within an engineering, construction, or related organization preferred.
• 3+ years of administrative experience working with a small team.
• Experience with PennDot’s ECMS, PPCC, and PA Turnpike’s Kahua platforms.

Responsibilities

• Assist with project bidding and write POs.
• Maintain and track project materials, release dates, and material certifications.
• Plan company events and answer phones.

Skills

Organizational skills

Communication skills

Multitasking

Data entry skills

Project coordination

Education

High School diploma or equivalent

Tools

MS Office Suite

Sage Accounting Software

Google Drive

Job description

Description

Power Contracting is expanding and in need of a Project Administrative Assistant.

This position will be onsite in our Operations department in Carnegie, PA.

You will perform a wide variety of administrative and project support services. You’ll be accountable for assisting with project bidding, writing POs, processing mail, maintaining office supplies, planning company events, and answering phones.

You’ll also support the team by maintaining and tracking project materials, release dates, material certifications, digital filing, and various other tasks to assist others. Your strong organizational skills and ability to communicate with coworkers and vendors – both orally and in writing will help us meet our objectives.

Requirements

• High School diploma or equivalent
• 1+ years of administrative experience within an engineering, construction, or related organization would be ideal, but not required.
• 3+ years of administrative experience working with a small team.
• Experience with PennDot’s ECMS and PPCC and PA Turnpike’s Kahua platforms.
• Advanced level computer skills in MS Office Suite Word, Excel, Outlook, OneDrive PowerPoint & Adobe along with excellent data entry skills.
• Experience with Sage Accounting Software, Google Drive, Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside vendors.
• Prior knowledge of state specifications for PennDot and PA Turnpike.
• General understanding of construction including electrical work. This skill is not required, but beneficial. Very strong at multitasking, and the ability to work in a very fast-paced environment. Strong verbal and written communication skills.
• Highly organized and detailed in processing information.

Power Contracting Company is an equal‑opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Power Contracting Company makes hiring decisions based solely on qualifications, merit, and business needs.

Information

Job Type: Full‑time

Salary: From $18.00‑20.00 per hour + company paid health benefits

Benefits: 401(k), 401(k) matching, dental insurance, health insurance, paid time off, retirement plan, vision insurance

Schedule: 8 hour shift Monday to Friday

Experience: Microsoft Excel – 1 year (Preferred), Microsoft Office – 1 year (Required)

Work Location: One location