Full-Time Project Administrative Assistant

The Corradino Group; Tampa (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

A construction engineering firm in Tampa, Florida, is seeking a Full-Time Project Administrative Assistant. Responsibilities include managing calendars, assisting with invoice tracking, and acting as a liaison between project managers and clients. The ideal candidate will have strong organizational and multitasking skills, excellent written communication, and proficiency in Microsoft Office. This role ensures effective coordination and documentation management within the project team.

Qualifications

• Strong organizational, multitasking, and communication skills.
• Excellent written communication and attention to detail required.
• Basic math skills necessary for invoice reviews.

Responsibilities

• Manage calendars and schedule meetings for project personnel.
• Assist with invoice tracking and expense reporting.
• Act as a point of contact between project managers and clients.
• Maintain accurate logs for documents and compliance requirements.

Skills

Strong organizational skills

Multitasking ability

Excellent written communication

Attention to detail

Proficient in Microsoft Office Suite

Confidentiality maintenance

Basic math skills

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Full-Time Project Administrative Assistant

Job Category: Construction Engineering Inspection

Requisition Number: ASSIS001070

• Posted : November 4, 2025
• Full-Time
• On-site

Locations

Showing 1 location

Description

Administrative Duties

Manage calendars, schedule meetings, for project personnel.

Assist with invoice tracking, expense reporting, and budget documentation.

Respond to internal and external inquiries with professionalism and accuracy.

Support on-boarding of new project staff (file creation, credential requests, orientation paperwork).

Communication and Coordination

Act as a point of contact between project managers, field personnel, subcontractors, and clients.

Track outstanding items, follow up on deadlines, and keep teams informed of upcoming activities.

Assist in coordinating project meetings, including logistics setup and document distribution.

Document and Data Management

Maintain accurate logs for document submitted, such as permits, and compliance requirements.

Enter data into project management software systems such as SharePoint, or similar platforms.

Perform quality checks for formatting, completeness, accuracy, and compliance with project standards.

Qualifications

• Strong organizational, multitasking, and communication skills.
• Excellent written communication and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Basic math skills for reviewing invoices and quantities.
• Two (2) years of secretarial and/or clerical experience a plus
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Equal Opportunity Employer
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