Administrative Assistant

Community Options Job Board; Mechanicsburg (Cumberland County); On-site; USD 20,457 - 29,136; Full time

Job summary

A national non-profit agency is looking for an Administrative Assistant in Mechanicsburg, PA. This role involves providing administrative support, managing meetings, and maintaining office supplies. Ideal candidates should have a high school diploma, two years of relevant experience, proficiency in Microsoft Office, and strong interpersonal skills. Starting pay is $18.00 per hour, and the work environment may require occasional overtime and limited lifting. Interested applicants should send their resume to the provided email.

Qualifications

• Must have a valid driver’s license with a satisfactory driving record.
• Demonstrated poise, tact, and diplomacy are required.
• Independent judgment to plan and prioritize workloads.

Responsibilities

• Schedule and organize appointments and meetings.
• Maintain inventory supply for homes and order supplies.
• Respond to requests for information and maintain office equipment.
• Organize and prioritize large volumes of information.

Skills

Interpersonal skills

Microsoft Office Suite proficiency

Typing speed of 50+ words per minute

Excellent verbal communication

Excellent written communication

Education

High school diploma or GED

Two years of related administration experience

Job description

Camp Hill
5237 E Trindle Rd
Mechanicsburg, PA 17050, USA

Community Options, Inc. is a national non‑profit agency providing services to individuals with disabilities in 12 states.

We are actively seeking an Administrative Assistant to join our team in Mechanicsburg, PA. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $18.00 per hour.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Assist in scheduling and maintaining vehicles
• Maintain inventory supply for homes, order supplies from vendors, and process orders
• Schedule contractors and obtain estimates for service
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Organize and prioritize large volumes of information and calls
• Respond to requests for information
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non‑recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate people
• Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
• Additional tasks and responsibilities may be assigned

Qualifications

• High school diploma or GED
• Two years of related administrative experience
• Valid driver’s license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact, and diplomacy
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Working Conditions

• Occasional overtime required
• May travel utilizing own vehicle
• Occasionally lift up to 15 pounds

Send resume to: [e-mail]

Community Options is an Equal Opportunity Employer M/F/D/V

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.