Federal Records Warehouse Specialist

King William County Library System; Lenexa (KS); Hybrid; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Disability Coverage

Training & Development

Job summary

King William County Library System is seeking a Material Handling Laborer to support a federal records program in Lenexa, KS. You will help safeguard and provide access to critical government records through accurate storage, retrieval, and handling of records and containers.

The role involves warehouse and records-center tasks, including locating, transporting, shelving, scanning, and preparing records for disposition, while maintaining confidentiality and following safety procedures.

Qualifications

• Be at least 18 years of age and legally authorized to work in the United States.
• Be able to successfully complete the background investigation/suitability process to access a NARA Federal facility.
• Be able to report reliably to the Lenexa, KS facility for on-site shifts.
• Demonstrate accurate interpretation of container numbers, shelf locations, and related Records documentation.

Responsibilities

• Locate, retrieve, remove, transport, and reshelve Federal records containers following work instructions and records-control documentation.
• Safely move records boxes from shelving and transport containers using government material-handling equipment.
• Receive and shelve incoming records transfers, verifying locations against Records Put Away Reports.
• Prepare records for disposition by pulling containers, transporting them to review areas, palletizing, and shrink-wrapping pallets.
• Maintain containers in correct sequence and verify identifying information to support records accountability.
• Retrieve folders and records in response to reference requests and reshelve after processing.
• Identify and report missing containers or discrepancies to the team lead or designated personnel.
• Complete required logs and records-handling documentation with accuracy.

Skills

English language proficiency

Attention to detail

Job description

Description

The Material Handling Laborer will support a federal records program in Lenexa, KS. The position supports the agency’s mission of safeguarding and providing access to essential Federal Government records through the accurate storage, retrieval, movement, disposition, and handling of records and records containers. The warehouse maintains important federal records, including personnel, tax, passport, and other government records, making accuracy, confidentiality, accountability, and careful records handling essential to successful performance.

The Material Handling Laborer will perform a combination of records-center, warehouse, materials-handling, retrieval, disposition, and related support activities. Specific duties may vary but will include reference, disposal, scanning, and associated labor, including removing boxes from shelving, placing boxes on shelves or pallets, shrink-wrapping, and performing general warehouse functions.

Responsibilities

• Locate, retrieve, remove, transport, and reshelve Federal records containers in accordance with work instructions, location information, pull lists, and other records-control documentation.
• Safely remove records boxes from shelving and transport containers using streamliners, carts, pallets, and other Government-provided material-handling equipment as applicable.
• Receive and shelve incoming records transfers, verifying records and container locations against Records Put Away Reports and other documentation.
• Prepare records for disposition by pulling designated containers, transporting them to review/staging areas, palletizing containers, and securely shrink-wrapping pallets.
• Maintain containers in the required sequence and verify identifying information, labels, transfer numbers, and shelf locations to support records accountability.
• Retrieve requested folders, files, boxes, and other records in response to reference-service requests and return or reshelve records accurately after processing.
• Identify and report missing containers, charged-out records, empty shelf locations, discrepancies, damaged containers, or other records-control issues to the appropriate Team Lead or designated federal personnel.
• Complete required logs, pull lists, worksheets, Records Put Away Reports, and related documentation accurately and legibly. Agency requires personnel to verify locations and annotate records-handling documentation as part of the shelving process.
• Perform palletizing, staging, shrink-wrapping, shelving, relocation, and general warehouse/material-handling duties while protecting records from loss or damage.
• Meet established production and quality standards while maintaining a high degree of accuracy. The contract establishes production standards that vary substantially by task and requires work to be performed accurately, efficiently, and within agency standards.
• Protect sensitive Federal records and information, including Personally Identifiable Information (PII), Controlled Unclassified Information (CUI), and other protected information encountered during contract performance.
• Follow all NARA safety, security, records-handling, confidentiality, workplace conduct, and LAC Federal policies and procedures.

Requirements

• Be at least 18 years of age and legally authorized to work in the United States.
• Be able to successfully complete the background investigation/suitability process necessary to obtain and maintain access to a NARA Federal facility.
• Be able to report reliably to the facility in Lenexa, KS, for scheduled on-site shifts.
• Be able to understand and consistently follow written and verbal instructions, records-control procedures, safety requirements, and work assignments.
• Demonstrate sufficient English-language reading, basic writing, and basic numerical skills to accurately interpret container numbers, shelf locations, labels, pull lists, reports, and related records documentation.
• Be able to maintain the confidentiality and security of sensitive Government records and information.

Physical Requirements

• Regularly lift, carry, move, and position records boxes weighing 30–50 pounds, including carrying boxes for distances of up to one-quarter mile within the facility.
• Safely climb and balance on ladders while retrieving or shelving records boxes weighing 30–50 pounds from shelving up to 15 feet high.
• Safely work on caster-equipped ladders and catwalks while handling records containers stored up to 15 feet above floor level.
• Frequently walk, stand, stoop, bend, squat, reach, lift, and carry throughout the workday, including working for extended periods on one’s feet.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.