Federal Proposals Specialist

Pinnacle Construction & Development Group, Inc.; Mentor (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Parental leave

Bonus opportunities

Flexible work hours

Job summary

Pinnacle Construction Development Group, Inc. in Mentor, Ohio, seeks a resourceful Proposal Coordinator to join our sales and estimating team focusing on federal construction opportunities.

You will own proposal organization and writing, delivering clear, persuasive responses that address solicitation requirements. Working with the Director of Sales & Marketing, President, Pre-Construction Specialist, and field operations, you will keep pursuits moving, maintain timelines, coordinate reviews,

Qualifications

• Two years of experience in marketing, proposal writing, or coordination with direct proposal experience preferred.
• Excellent writing, editing, and proofreading skills with the ability to turn complex information into clear, organized, persuasive content.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook including professional document formatting and complete PDF submission packages.
• Strong technical initiative to learn unfamiliar software, research solutions, troubleshoot problems, and adapt to changing requirements.
• Ability to develop technical approaches and construction sequencing from solicitation documents and project information, identify gaps, and seek input.
• Exceptional organization, attention to detail, and follow-through across deadlines; confident communication with leadership, subcontractors, and field teams.
• Ability to learn federal solicitation procedures, follow detailed instructions, and handle confidential information with discretion.

Responsibilities

• Identify and track opportunities through MACCs, IDIQs, and SAM.gov; summarize solicitation requirements and coordinate responses.
• Review RFPs, amendments, submission instructions, and evaluation factors; develop outlines and compliance checklists.
• Draft and tailor technical proposals, including project approaches, management plans, staffing qualifications, and past performance narratives.
• Independently develop construction approaches, sequencing, and preliminary schedules with preconstruction and operations teams.
• Maintain proposal calendars, assignments, and internal review milestones; coordinate kickoff and review meetings.
• Organize RFP documents, drawings, specifications, and proposal files; track amendments and clarifications; communicate changes.
• Prepare subcontractor invitations to bid; maintain logs; coordinate pre-bid questions.
• Maintain project profiles, past performance records, references, résumés, and reusable content; stay in touch with project managers.
• Coordinate leadership review, proofreading, and final production; assemble and submit proposals on time.
• Keep trackers current; report pursuit progress and transfer awarded information to operations.

Skills

Proposal writing

Editing

Organization

Communication

MS Office

Microsoft Word

MS Excel

Adobe Acrobat

Outlook

Education

Bachelor's degree

Tools

Builder's Exchange

BX Bid

Microsoft Project

Canva

Adobe InDesign

Job description

Pinnacle Construction Development Group, Inc. in Mentor, Ohio, seeks a resourceful Proposal Coordinator to join our sales and estimating team focusing on federal construction opportunities.

You will own proposal organization and writing, delivering clear, persuasive responses that address solicitation requirements. Working with the Director of Sales & Marketing, President, Pre-Construction Specialist, and field operations, you will keep pursuits moving, maintain timelines, coordinate reviews,