Project Coordinator-Federal Construction

Kimmel & Associates; Cleveland (OH); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive base salary

Medical, dental, and vision insurance

401(k) retirement plan with company?m

Paid time off

Parental leave

Bonus opportunities

Flexible work hours

Continued learning and professional发展

Job summary

Kimmel & Associates Inc. is seeking a Project Coordinator to support its sales and estimating team in pursuing federal construction opportunities in Ohio.

You will organize, write, coordinate, and submit compelling, compliant proposals that showcase technical capabilities and project experience. The ideal candidate is a strong writer, highly organized, and able to translate complex solicitation requirements into persuasive content while coordinating input from leadership, preconstruction, and

Qualifications

• Excellent writing, editing, and proofreading to translate complex info into clear content.
• Ability to interpret federal solicitation requirements and submission procedures.
• Experience in marketing, proposals, or related coordination roles (2+ years).
• Strong formatting, research, and problem-solving skills.
• Comfort coordinating with leadership, subcontractors, and field teams.

Responsibilities

• Identify federal opportunities via SAM.gov, MACCs, and IDIQs.
• Review RFPs, instructions, and criteria to set requirements and checklists.
• Develop outlines, calendars, assignments, and review milestones.
• Draft and tailor technical proposals, including approaches and past performance.
• Develop preliminary construction approaches and project schedules from documents.
• Coordinate with preconstruction and operations to validate assumptions and methods.
• Organize kickoff meetings, manage internal reviews, and track submission risks.
• Maintain proposal docs, drawings, specs, and government clarifications.
• Prepare subcontractor invitations to bid and manage records.
• Coordinate pre-bid questions and route inquiries to the right team members.
• Maintain project profiles, references, resumes, and reusable content.
• Work with PMs to verify details and capture achievements for submissions.
• Coordinate leadership reviews, proofreading, production, and on-time submission.
• Track opportunities, report progress, and support transition to operations.

Skills

Strong writing

Editing

Proofreading

Organizational skills

Communication

Project coordination

Attention to detail

Education

Bachelor's degree in Marketing, Communications, English, Business, or related field

Tools

Microsoft Word

Excel

Adobe Acrobat

Outlook

Microsoft Project

Canva

Adobe InDesign

BX Bid Builder

Job description

About the Company

Our client is an established construction firm specializing in complex federal construction projects. Founded in 2000, the company has built a reputation for delivering high-quality construction solutions while maintaining a strong commitment to teamwork, accountability, and operational excellence.

With a growing portfolio of federal opportunities and a collaborative approach to project delivery, the organization offers employees the opportunity to work closely with leadership, contribute directly to business growth, and develop professionally within an expanding construction company.

About the Position

Our client is seeking a Project Coordinator to support its sales and estimating team in pursuing federal construction opportunities. This position plays an important role in developing compelling, compliant proposals that communicate the company's technical capabilities, project experience, and approach to successful project execution.

Working directly with company leadership, preconstruction, and field operations, the Project Coordinator will take ownership of proposal organization, writing, coordination, and submission. The ideal candidate is a strong writer and highly organized professional who can interpret complex solicitation requirements, develop persuasive technical content, coordinate input from multiple stakeholders, and manage competing deadlines.

Key Responsibilities:

• Identify and track federal construction opportunities through SAM.gov, Multiple Award Construction Contracts (MACCs), and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.
• Review requests for proposals, amendments, submission instructions, and evaluation criteria to establish proposal requirements and compliance checklists.
• Develop proposal outlines, calendars, assignments, and internal review milestones.
• Draft, edit, and customize technical proposals, including project approaches, management plans, staffing qualifications, and past performance narratives.
• Develop preliminary construction approaches, sequencing plans, and project schedules using solicitation requirements and project information.
• Coordinate with preconstruction and operations to validate technical assumptions, schedules, procurement considerations, and construction methodologies.
• Organize proposal kickoff meetings, coordinate internal reviews, follow up on outstanding information, and communicate potential submission risks.
• Maintain organized proposal documentation, including drawings, specifications, correspondence, amendments, and government clarifications.
• Prepare subcontractor invitations to bid through Builder's Exchange/BX Bid and maintain subcontractor communication and response records.
• Coordinate pre-bid questions and route technical inquiries to appropriate team members.
• Maintain project profiles, past performance records, questionnaires, references, resumes, photographs, and reusable proposal content.
• Work with project managers and field operations to verify project details and capture accomplishments for future submissions.
• Coordinate leadership reviews, proofreading, final production, and submission of complete, compliant proposals by established deadlines.
• Maintain opportunity trackers and bid-status records, report pursuit progress, and support the transition of awarded proposals to operations.

Requirements

• Minimum of 2 years of experience in marketing, proposal writing, or a related coordination role; direct proposal experience preferred.
• Exceptional writing, editing, and proofreading skills, with the ability to translate complex information into clear, persuasive content.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook, including professional document formatting and PDF submission preparation.
• Strong technology skills and the ability to learn new software, research solutions, and troubleshoot issues independently.
• Ability to develop preliminary technical approaches, construction sequencing, and project schedules from solicitation documents and project information.
• Exceptional organizational skills, attention to detail, and follow-through across multiple deadlines.
• Strong communication skills and confidence coordinating with company leadership, subcontractors, and field personnel.
• Ability to interpret and follow detailed federal solicitation requirements and submission procedures.
• Discretion when handling confidential company information and proposal materials.

Preferred Qualifications:

• Construction proposal writing experience, particularly with federal construction projects.
• Familiarity with SAM.gov, MACC/IDIQ task orders, construction terminology, and government past performance submissions.
• Experience with Microsoft Project, Canva, Adobe InDesign, and/or Builder's Exchange/BX Bid.
• Bachelor's degree in Marketing, Communications, English, Business, or a related field. Relevant experience and demonstrated writing ability are valued more highly than a degree.
• Familiarity with federal procurement and construction proposal processes.

Benefits

• Competitive base salary $65,000-$85,000
• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off.
• Parental leave.
• Bonus opportunities.
• Flexible work hours.
• Continued learning and professional development.
• Opportunities for career advancement as the company grows.
• Direct collaboration with company leadership and involvement in strategic business development initiatives.