Federal Program Assistant: Office & Scheduling Support

Transportation Security Careers; Ione (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ione, OR is seeking a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, track metrics, prepare correspondence, and assist with finance, HR, scheduling, payroll, or other program areas as needed.

The role requires strong attention to detail, the ability to handle multiple tasks, and clear communication with internal teams and external contacts.

Qualifications

• Administrative experience in a busy office environment.
• Ability to manage multiple tasks and deadlines.
• Strong data entry and record-keeping skills.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems; support the implementation of new office procedures.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Record management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Excel

Spreadsheets

Job description

Transportation Security Administration in Ione, OR is seeking a Program Assistant to provide administrative and program support to managers and staff. You will help coordinate daily office activities, maintain records, track metrics, prepare correspondence, and assist with finance, HR, scheduling, payroll, or other program areas as needed.

The role requires strong attention to detail, the ability to handle multiple tasks, and clear communication with internal teams and external contacts.