Federal Program Assistant - Office Ops & Admin

Travel Security Careers; Monterey (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Monterey, CA is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. You will help compile, organize, and analyze program information, maintain electronic files, and prepare internal communications.

The role involves coordinating meetings, calendars, and deadlines, with opportunities to assist in finance, HR, payroll, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Use office software to organize information and support multiple assignments.
• Communicate with employees, managers, and external contacts.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Data entry

Microsoft Office

Attention to detail

Calendar coordination

Communication

Records management

Customer service

Multi-tasking

Tools

Microsoft Office

Job description

Transportation Security Administration in Monterey, CA is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. You will help compile, organize, and analyze program information, maintain electronic files, and prepare internal communications.

The role involves coordinating meetings, calendars, and deadlines, with opportunities to assist in finance, HR, payroll, and other program areas.