Federal Program & Admin Support Specialist

TSA Hiring Service; Rockford (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant in Rockford, MN to support managers and employees with comprehensive administrative coordination. You will help keep daily office activities on schedule, manage records, and assist with payroll, HR, and scheduling tasks as needed.

This role emphasizes attention to detail, multi-tasking, and effective communication within a busy federal office environment.

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills are required.
• Data entry, tracking, and basic analysis are routinely performed.
• Proficiency in Microsoft Office or comparable workplace software is expected.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office or comparable office/

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant in Rockford, MN to support managers and employees with comprehensive administrative coordination. You will help keep daily office activities on schedule, manage records, and assist with payroll, HR, and scheduling tasks as needed.

This role emphasizes attention to detail, multi-tasking, and effective communication within a busy federal office environment.