Federal Program & Admin Specialist — Office & Scheduling

Travel Security Careers; Ramona (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Ramona, KS seeks a Program Assistant to provide administrative and program support across multiple TSA offices. You will coordinate daily activities, maintain records, and assist with payroll, scheduling, and reports.

The role requires detail-orientation, strong communication, and the ability to manage several tasks with accuracy. Office software proficiency and discretion with sensitive information are essential.

Qualifications

• Experience providing admin or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, human resources, scheduling, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with implementing new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organizational skills

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Ramona, KS seeks a Program Assistant to provide administrative and program support across multiple TSA offices. You will coordinate daily activities, maintain records, and assist with payroll, scheduling, and reports.

The role requires detail-orientation, strong communication, and the ability to manage several tasks with accuracy. Office software proficiency and discretion with sensitive information are essential.