Federal Administrative & Programs Support Specialist

TSA Hiring Service; Water Valley (MS); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Job summary

TSA Hiring Service is seeking a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in Water Valley, KY. The role focuses on maintaining accurate information, handling multiple assignments, and ensuring office operations run smoothly.

You will compile reports, organize files, coordinate meetings, and assist with payroll, HR, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.
• The type and amount of required experience vary by pay band and assignment. Applicants should ensure that their resume clearly demonstrates the specialized experience listed in the active vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Record keeping

Calendar management

Customer service

Time management

Discretion

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking a Program Assistant to support TSA managers and staff with administrative coordination, data tracking, scheduling, and records management in Water Valley, KY. The role focuses on maintaining accurate information, handling multiple assignments, and ensuring office operations run smoothly.

You will compile reports, organize files, coordinate meetings, and assist with payroll, HR, and other program areas as needed.