Federal Administrative & Program Support Specialist

Travel Security Careers; Winchester (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Winchester, IN seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, and maintain electronic records.

The role includes preparing reports, meeting materials, calendars, and internal communications, plus assisting with payroll, HR, and scheduling, while monitoring program metrics for accuracy and compliance.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

Microsoft Office Suite

Job description

Transportation Security Administration, Department of Homeland Security in Winchester, IN seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, and maintain electronic records.

The role includes preparing reports, meeting materials, calendars, and internal communications, plus assisting with payroll, HR, and scheduling, while monitoring program metrics for accuracy and compliance.