Federal Administrative & Program Support Specialist

TSA Hiring Service; Town of Poestenkill (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Poestenkill, NY seeks a Program Assistant to provide administrative and program support to TSA managers and staff. The role involves coordinating daily office activities, compiling and analyzing program information, and maintaining electronic records and correspondence.

The position emphasizes schedule management, deadlines, and cross-functional coordination, with opportunities to assist in payroll, HR, and finance

Qualifications

• Specialized administrative or program support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Payroll, timekeeping, finance, HR, or scheduling support.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Poestenkill, NY seeks a Program Assistant to provide administrative and program support to TSA managers and staff. The role involves coordinating daily office activities, compiling and analyzing program information, and maintaining electronic records and correspondence.

The position emphasizes schedule management, deadlines, and cross-functional coordination, with opportunities to assist in payroll, HR, and finance