Federal Administrative & Program Support Specialist

Transportation Security Careers; Sewanee (TN); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, part of the Department of Homeland Security, is seeking a Program Assistant to provide administrative and program support in a busy office environment in Sewanee, TN. The role involves coordinating daily activities, maintaining records, and assisting with finance, HR, payroll, and scheduling tasks.

The position emphasizes data accuracy, compliance with procedures, and effective communication with managers, staff, and external contacts.

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar management

Attention to detail

Federal compliance

Education

High school diploma or equivalent

Tools

Office software

Spreadsheets

Record-keeping systems

Job description

Transportation Security Administration, part of the Department of Homeland Security, is seeking a Program Assistant to provide administrative and program support in a busy office environment in Sewanee, TN. The role involves coordinating daily activities, maintaining records, and assisting with finance, HR, payroll, and scheduling tasks.

The position emphasizes data accuracy, compliance with procedures, and effective communication with managers, staff, and external contacts.