Federal Administrative & Program Support Specialist

Transportation Security Careers; San Diego (CA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in San Diego, CA seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, prepare reports, and maintain records.

The role involves handling calendars, deadlines, data entry, and communications, with opportunities to assist finance, HR, payroll, and scheduling while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized experience as described in the official vacancy.
• Administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Multitasking

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in San Diego, CA seeks a Program Assistant to provide administrative and program support to TSA managers and employees, coordinate daily office activities, prepare reports, and maintain records.

The role involves handling calendars, deadlines, data entry, and communications, with opportunities to assist finance, HR, payroll, and scheduling while ensuring accuracy and compliance with procedures.