Administrative & Program Support Specialist

TSA Hiring Service; Spring Grove (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will assist managers and staff with administrative coordination, data tracking, scheduling, and records management in a dynamic, detail-focused environment.

Responsibilities include coordinating daily activities, preparing reports and communications, maintaining electronic records, and supporting various

Qualifications

• Providing administrative support in a busy office environment.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines and assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Tools

MS Office

Job description

Transportation Security Administration, Department of Homeland Security is seeking Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will assist managers and staff with administrative coordination, data tracking, scheduling, and records management in a dynamic, detail-focused environment.

Responsibilities include coordinating daily activities, preparing reports and communications, maintaining electronic records, and supporting various