Federal Administrative Assistant II Office & Travel Support

CYNWAVE Solutions; Ashburn (VA); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health and Wellness programs

Paid Leave

Job summary

CYNWAVE Solutions, an on-site Federal contractor in Ashburn, VA, seeks Administrative Support II to assist EFLHD branch offices. The role focuses on diary and document management, travel coordination, timekeeping, and customer service to government staff and visitors.

The team handles 25–50 personnel and processes up to 1,000 documents annually. Responsibilities include preparing official letters, managing mail and records, coordinating meetings and travel, and ensuring compliance with privacy

Qualifications

• Professional written and verbal communication with diverse levels.
• Strong organization, detail-orientation, and deadlines.
• Ability to learn Government-specific systems and procedures.
• Work independently and with teammates in a cross-functional group.
• Professional appearance for on-site federal office.

Responsibilities

• Prepare, format, proofread, route, and track letters and reports using government templates.
• Monitor inboxes and calls; route correspondence and maintain records.
• Organize files per government procedures; handle mail, scanning, shredding.
• Provide receptionist support and visitor coordination.
• Coordinate calendars, meetings, travel, and prepare agendas.
• Arrange domestic and foreign travel and manage related authorizations.
• Review time and attendance data and prepare reports.
• Prepare and track purchase requisitions; escalate policy issues.
• Maintain branch procedures and support cross-coverage; use government tools.

Skills

Professional communication

Organization

Attention to detail

Independent work

Office etiquette

Tools

Microsoft 365

Google Workspace

ESC PRISM

Castle

P6 Primavera

E2 Travel

Job description

CYNWAVE Solutions, an on-site Federal contractor in Ashburn, VA, seeks Administrative Support II to assist EFLHD branch offices. The role focuses on diary and document management, travel coordination, timekeeping, and customer service to government staff and visitors.

The team handles 25–50 personnel and processes up to 1,000 documents annually. Responsibilities include preparing official letters, managing mail and records, coordinating meetings and travel, and ensuring compliance with privacy