Federal Administrative Support Specialist II

Cynwave-Solutions,-LLC; Ashburn (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

CYNWAVE Solutions, LLC in Ashburn, VA is seeking Administrative Support II for the Federal Highway Administration’s EFLHD division. You will handle day-to-day admin tasks, coordinate meetings, manage calendars, and support timekeeping, travel, and document workflow across branch offices. This on-site role runs Monday through Friday from 7:00 a.m.

to 4:00 p.m. with a 30-minute lunch; telework requires authorization.

Qualifications

• Willing to complete USDOT identity verification and background-investigation steps.
• Ability to learn Government-specific systems and procedures.
• Strong written and verbal communication with external and internal partners.

Responsibilities

• Prepare, format, proofread, and route letters, memoranda, reports, charts, presentations, and other official documents using Government templates and source materials.
• Monitor email inboxes and telephone lines; route calls and correspondence; maintain transmission records; ensure voicemail coverage.
• Organize files per Government records-management procedures and handle mail, scanning, copying, and shredding with privacy controls.
• Provide receptionist support, assist with visitor coordination, and escort visitors as directed by staff.
• Coordinate calendars, meetings, conferences, and webinars; prepare agendas and materials; reserve rooms and distribute follow-up items.
• Arrange domestic and foreign travel for leadership, including travel authorizations, itineraries, and vouchers using the designated systems.
• Review time and attendance data in relevant systems; identify issues and prepare reports for supervisors.
• Prepare and track purchase requisitions and amendments; escalate policy or system issues as needed.
• Maintain branch procedures, directories, calendars, and handoff notes; support special projects and cross-coverage.

Job description

CYNWAVE Solutions, LLC in Ashburn, VA is seeking Administrative Support II for the Federal Highway Administration’s EFLHD division. You will handle day-to-day admin tasks, coordinate meetings, manage calendars, and support timekeeping, travel, and document workflow across branch offices. This on-site role runs Monday through Friday from 7:00 a.m.

to 4:00 p.m. with a 30-minute lunch; telework requires authorization.