Federal Admin & Programs Coordinator — Security

Travel Security Careers; Portage (Cambria County); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a full-time Program Assistant in Portage, PA to provide administrative and program support, coordinate office activities, and maintain records. The role involves compiling data, preparing documents, scheduling meetings, and assisting with payroll and HR functions.

The position emphasizes meticulous record-keeping, effective communication, and adherence to established procedures within a busy federal office

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security is seeking a full-time Program Assistant in Portage, PA to provide administrative and program support, coordinate office activities, and maintain records. The role involves compiling data, preparing documents, scheduling meetings, and assisting with payroll and HR functions.

The position emphasizes meticulous record-keeping, effective communication, and adherence to established procedures within a busy federal office