Federal Admin & Program Coordinator – Southwestern PA

TSA Hiring Service; South Easton (MA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide administrative and program support within a busy office environment. The role involves coordinating daily activities, preparing reports, and maintaining electronic records with a strong emphasis on accuracy and compliance.

The position requires meticulous organization, effective communication, and proficiency in Microsoft Office, data entry, and records management.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, is seeking a Program Assistant to provide administrative and program support within a busy office environment. The role involves coordinating daily activities, preparing reports, and maintaining electronic records with a strong emphasis on accuracy and compliance.

The position requires meticulous organization, effective communication, and proficiency in Microsoft Office, data entry, and records management.