Faculty Support Specialist: Administrative & Scheduling Pro

Harvard University; Massachusetts; Hybrid; USD 58,000 - 63,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Harvard Business School invites applications for the Faculty Support Specialist role in Boston. The position provides critical administrative support to faculty across teaching, research, and related duties, acting as a seamless extension of the faculty.

The role requires strong MS Office skills and 3+ years of admin experience in a collaborative setting. This hybrid position combines on-site work at the Boston campus with remote options, offering a dynamic environment

Qualifications

• High School Diploma or GED required.
• 3+ years of administrative, clerical, or executive support experience required.
• Hands-on experience with Microsoft Office is a must.
• As part of the interview process, candidates will complete a hands-on skills assessment involving Microsoft Office tasks.
• Education beyond high school may count toward experience.

Responsibilities

• Supports multiple faculty and acts as liaison between students, instructors, and various HBS and University departments.
• Provides support to faculty and/or other projects on short- and long-term basis based on business needs.
• Supports faculty when they are teaching and with course platforms; assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class; coordinating arrangements for class visitors, etc.
• Manages and coordinates complex calendars; scheduling appointments, meetings, and events.
• Performs basic online research; retrieves books, articles, and other information.
• Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files.
• Composes, prepares, and edits professional confidential correspondence.
• Builds strong relationships with stakeholders, including faculty, staff, and external partners.
• Coordinates complex travel arrangements, itineraries, and travel visas.
• Prepares, tracks, and processes expense reimbursements in a timely and accurate manner.
• Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty’s behalf.
• May manage the administrative process for faculty and doctoral recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.
• May organize and plan logistics for seminars series, research conferences and other unit events.
• Builds trust and collaboration by being present on-site and engaging directly with colleagues and various constituents.

Skills

Attention to detail

Confidentiality

Customer service

Independent worker

Team collaboration

Social media basics

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Harvard University’s Harvard Business School invites applications for the Faculty Support Specialist role in Boston. The position provides critical administrative support to faculty across teaching, research, and related duties, acting as a seamless extension of the faculty.

The role requires strong MS Office skills and 3+ years of admin experience in a collaborative setting. This hybrid position combines on-site work at the Boston campus with remote options, offering a dynamic environment