Faculty Support & Events Specialist

UCLA; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

UCLA Law’s Faculty Support Group seeks a Faculty Support Assistant to assist faculty with administrative and teaching duties. You will coordinate class events, support teaching and research activities, and help produce publications.

The role emphasizes training student workers, meeting deadlines, and maintaining professional communication with faculty, staff, students, vendors, and the public.

Qualifications

• Proficient with Microsoft Office and Adobe Acrobat to create and troubleshoot complex charts and class materials.
• Excellent writing skills for drafting or editing correspondence and documents with accuracy.
• Strong verbal communication to relay information clearly and diplomatically.
• Ability to meet deadlines in a fast-paced environment with multiple tasks.
• Demonstrated interpersonal skills to work with faculty, staff, students, vendors and the public.
• Excellent listening skills and ability to anticipate needs based on prior requests.
• Creative problem-solving to identify solutions using department and university resources.
• Ability to collaborate within a highly interdependent team.
• Strong organizational skills to optimize procedures and prioritize workloads.
• Ability to manage event logistics for colloquia, symposia, and multi-day conferences.

Responsibilities

• Serve as training and troubleshooting resource for faculty members to ensure smooth operations.
• Coordinate class-related events, including guest lectures, workshops and conferences.
• Assist in teaching and research activities and contribute to producing publications.
• Train student workers and coordinate assignments per departmental policies.
• Prioritize projects and manage multiple tasks in a high-pressure environment.

Skills

Advanced MS Office

Adobe Acrobat

Writing skills

Clear communication

Deadline management

Interpersonal skills

Active listening

Problem solving

Team collaboration

Event logistics

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office

Adobe Acrobat

Job description

UCLA Law’s Faculty Support Group seeks a Faculty Support Assistant to assist faculty with administrative and teaching duties. You will coordinate class events, support teaching and research activities, and help produce publications.

The role emphasizes training student workers, meeting deadlines, and maintaining professional communication with faculty, staff, students, vendors, and the public.