Student Services Advisor & Admin Coordinator

Lear; Honolulu (HI); On-site; USD 56,000 - 74,000; Full time

Job summary

UCLA is seeking an Administrative Coordinator and Advisor to support an interdisciplinary undergraduate program within the Luskin School of Public Affairs. The role involves front-office management, advising, and coordinating student services, with emphasis on accessibility and outreach.

The position supports planning, event coordination, and database development while working closely with faculty, staff, and students to meet program goals and policy guidance.

Qualifications

• Experience supporting university students and staff in an academic setting.
• Ability to communicate clearly with diverse populations.
• Knowledge of student services, advising, or intake processes.
• Familiarity with university policies and academic requirements.

Responsibilities

• Support staff and program faculty with short- and long-term planning for the new undergraduate program.
• Manage the front office and provide instructional support for undergraduate students.
• Act as the first departmental contact to assess student needs and direct them to appropriate services.
• Respond to a high volume of inquiries about the School’s programs and policies.
• Develop and maintain student services databases and assist in creating new manuals and forms.
• Expand the department’s virtual presence, including the website and newsletters.
• Plan and execute meetings, workshops, seminars, and major events related to student support services.
• Supervise student workers and contribute to emergency planning.

Skills

Interpersonal skills

Public speaking

Listening

Empathy

Time management

Education

Associate’s or Bachelor’s Degree

Job description

UCLA is seeking an Administrative Coordinator and Advisor to support an interdisciplinary undergraduate program within the Luskin School of Public Affairs. The role involves front-office management, advising, and coordinating student services, with emphasis on accessibility and outreach.

The position supports planning, event coordination, and database development while working closely with faculty, staff, and students to meet program goals and policy guidance.