Faculty Support Specialist — Admin & Events

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Stanford's Graduate School of Business (GSB) is seeking a Faculty Assistant II to provide comprehensive administrative and operational support across a wide range of faculty needs. You will prepare course readers, class materials, and correspondences, manage P-Card transactions and travel reimbursements, and maintain class web pages while collaborating with a collaborative team.

In this role, you will help coordinate calendar planning, class materials, and research support, while upholding high

Qualifications

• Proficient computer skills and experience with office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Customer service and interpersonal skills.
• Ability to prioritize and multitask.

Responsibilities

• Respond to inquiries and act as a policy/procedure resource.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors.
• Draft and generate routine communications and materials; manage publications and displays.
• Plan and schedule calendars, arrange travel in compliance with policies.
• Process routine financial transactions and reconcile discrepancies.
• Maintain office supplies and coordinate moves; ensure content on websites remains updated.
• Support HR transactions and guide contingent workers as needed.

Skills

Verbal and written communication

Organizational skills

Multitasking

Customer service

Proficient computer skills

Education

High school diploma

Job description

Stanford's Graduate School of Business (GSB) is seeking a Faculty Assistant II to provide comprehensive administrative and operational support across a wide range of faculty needs. You will prepare course readers, class materials, and correspondences, manage P-Card transactions and travel reimbursements, and maintain class web pages while collaborating with a collaborative team.

In this role, you will help coordinate calendar planning, class materials, and research support, while upholding high