Faculty Support Assistant

University of California, Los Angeles; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

University of California, Los Angeles Law School is seeking a Faculty Support Assistant to provide high-level administrative and teaching support to assigned faculty members. You will train and troubleshoot with faculty, coordinate class-related events, and assist in publishing and research support.

Responsibilities include handling publications, meeting deadlines, and supervising student workers while adhering to departmental policies and procedures.

Qualifications

• Proficient in MS Office and Adobe Acrobat for charts, graphs and class materials.
• Strong writing skills for correspondence and documents.
• Clear, diplomatic communication with correct vocabulary and grammar.
• Ability to manage deadlines in a high-pressure environment with interruptions.

Responsibilities

• Serve as training and troubleshooting resource for faculty members.
• Coordinate class-related events such as guest lectures, workshops and conferences.
• Perform general administrative duties to support teaching and research activities.
• Assist in the production of publications by faculty members.
• Train student workers and coordinate their assignments according to policy.

Skills

MS Office

Adobe Acrobat

Writing

Communication

Deadline management

Interpersonal skills

Listening skills

Organization

Event coordination

Education

Bachelor's degree or equivalent

Tools

Class materials formatting

Job description

Position Summary

The Faculty Support Group at UCLA Law consists of 10 Faculty Support Assistants, 1 Program Faculty Assistant under the supervision of the Director of Faculty Services. Each FSA works closely with assigned Law School faculty members to provide high-level administrative and teaching support. Duties include: Serve as training and troubleshooting resource for faculty members to ensure that their work is handled smoothly and efficiently. Some coordination and organization of class related events, including guest lecturers, workshops and conferences. Perform general administrative duties to support the teaching and research activities of the Law School faculty members. Assistance in the rpodcution of various publications by faculty members. Exercise judgment and prioritize projects and assignments as assigned. Assist in traiing student workers and coordinate assignments for them to ensure that their work is completed using established departmental policies and procedures.

Salary & Compensation

• *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Detailed knowledge of advanced features of Microsoft Office applications and Adobe Acrobat to create and troubleshoot complex charts, graphs, in-class presentations, class materials and to meet publisher's camera-ready formatting requirements on a timely basis. (Required)


• Proven excellent writing skills in composing and editing correspondence and other documents in a clear and concise manner for correct meaning, word usage, grammar, spelling, and punctuation with speed, accuracy, and attention to detail. (Required)


• Demonstrated ability to speak clearly, distinctly and diplomatically to relay concise, relevant information while using correct vocabulary and grammar. (Required)


• Demonstrated ability to meet deadlines and keep supervisor and clients apprised of progress or delays of a wide variety of simultaneous tasks in a high-pressure environment with frequent interruptions, fluctuating workloads, and/or short timelines. (Required)


• Proven interpersonal skills to maintain composure in the face of resistance, indifference, or hostility and cultivate cooperative relationships with coworkers, leadership, and customers including, faculty, staff, students, vendors and the public. (Required)


• Excellent listening skills to understand needs based on minimal or vague instructions from clients. - RequiredAbility to anticipate needs of faculty based on prior requests. (Required)


• Ability to anticipate needs of faculty based on prior requests. (Required)


• Demonstrated ability to find creative solutions to unique problems by researching solutions and identifying departmental and university resources in an autonomous and self-guided manner. (Required)


• Demonstrated ability to closely collaborate within a highly interdependent team to achieve common goals. (Required)


• Proven organizational skill in optimizing work procedures, identifying challenges, and formulating solutions. (Required)


• Demonstrated ability to rearrange priorities based on relative importance of job responsibilities when faced with a heavy workload. (Required)


• Demonstrated ability to organize and implement wide-ranging logistical requirements of events, which include colloquia, symposia, and multi-day/multi-venue conferences. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree equivalent combination of education and experience (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.


• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.


• Ability to maintain confidentiality of sensitive information with tact and discretion. (Required)


• Must be punctual and have consistent and dependable attendance in the office. (Required)


• Ability to work occasionally during after hours or on weekends, in connection with an organized event. (Required)

Schedule

Monday - Friday | 8 a.m. - 5 p.m. PST

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=MI-DPT025000-JC004722-PD168073