Administrative Services Coordinator – Higher Education, Hybrid, 35 hrs

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 65.000 - 85.000; Vollzeit

Benefits dieser Stelle

Paid time off

Health insurance

Retirement plans

Wellbeing resources

Tuition assistance

Commuter benefits

Zusammenfassung

Harvard University FAS HR seeks a Department Services Coordinator to support faculty hiring, onboarding, and reviews, coordinating documentation and communications with departments and central offices.

The role requires strong organizational skills, discretion with sensitive data, and the ability to manage multiple priorities in a fast‑paced, high-volume environment; hybrid work options available.

Qualifikationen

• Minimum of three (3) years of administrative or related professional experience.
• Bachelor's degree or an equivalent combination of education and relevant experience.
• Experience in a complex administrative environment, preferably in higher education.
• Strong organizational skills with the ability to manage multiple processes, priorities, and deadlines.

Aufgaben

• Manage organizational systems including tracking work in progress and filing.
• Gather and compile feedback from advisees in support of faculty review and evaluation processes.
• Process sabbatical leaves.
• Initiate visa processing for new faculty appointments, submitting required information to appropriate offices.
• Communicate with new faculty to initiate I-9 employment verification and provide guidance on required documentation.
• Enter, monitor, and process appointment transactions within the Aurora system.
• Review payroll registers and process educational loans and unemployment claims.
• Test systems.
• Other duties as assigned.

Kenntnisse

Administrative experience

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Aurora system

Ausbildung

Bachelor's degree or equivalent

Tools

Aurora

Microsoft Office

Jobbeschreibung

Harvard University FAS HR seeks a Department Services Coordinator to support faculty hiring, onboarding, and reviews, coordinating documentation and communications with departments and central offices.

The role requires strong organizational skills, discretion with sensitive data, and the ability to manage multiple priorities in a fast‑paced, high-volume environment; hybrid work options available.