Faculty Administrative Assistant — Academic Support & Events

Harvard University; Cambridge (MA); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Harvard University in Cambridge, MA, seeks a Faculty Assistant to provide administrative and operational support to faculty for teaching and research. The role serves as the primary contact for administrative matters and coordinates day-to-day activities. Strong in-person presence is required.

The position involves managing calendars, events, travel, expenses, and coordination with multiple partners, with hybrid on-site expectations and a 35-hour work week.

Qualifications

• Three years minimum of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalte issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving as their main point-of-contact
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
• Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support

Skills

Organization

Time management

Communication

Discretion

Independence

Stakeholder coordination

Customer service

Office software

Canvas

Concur

Word processing

Excel

PowerPoint

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University in Cambridge, MA, seeks a Faculty Assistant to provide administrative and operational support to faculty for teaching and research. The role serves as the primary contact for administrative matters and coordinates day-to-day activities. Strong in-person presence is required.

The position involves managing calendars, events, travel, expenses, and coordination with multiple partners, with hybrid on-site expectations and a 35-hour work week.