Academic Faculty Operations Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision insurance

Tuition assistance

Job summary

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support for up to seven faculty members, enabling effective teaching and research. The role serves as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position requires at least five years of administrative or customer service experience, with a preference for a Bachelor's degree and excellence in organization, communication, and

Qualifications

• Minimum of five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, travel, expenses, and daily administrative needs of up to 7 faculty members.
• Prepare correspondence, reports, and meeting materials.
• Serve as primary administrative support for faculty activities (events, visitors, purchasing).
• Route faculty requests to functional partners and shared service centers.
• Support teaching and research portfolios and lab events.
• Assist with purchasing and vendor coordination.
• Support proposal preparation and grant documentation.
• Support lab members orientation and onboarding.

Skills

Administrative experience

Customer service

Organizational skills

Time management

Written and verbal communication

Discretion

Multitasking

Faculty support

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University is seeking a Faculty Coordinator to provide administrative and operational support for up to seven faculty members, enabling effective teaching and research. The role serves as the primary contact for administrative matters and coordinates day-to-day activities with a strong in-person presence.

The position requires at least five years of administrative or customer service experience, with a preference for a Bachelor's degree and excellence in organization, communication, and