Facilities & Workplace Services Coordinator

Millennium Management LLC; New York (NY); On-site; USD 50,000 - 100,000; Full time

Job summary

Millennium is seeking a Facilities Coordinator in New York City to oversee day-to-day workplace operations and coordinate with on-site vendors to maintain a productive environment.

You will conduct floor inspections, manage work orders, and coordinate room setups for meetings and events. The role requires at least 3 years in facilities management, strong communication, and the ability to lift up to 50 pounds.

Qualifications

• At least 3 years of facilities management experience.
• Strong communication and interpersonal skills, with a commitment to delivering white-glove service.
• Sound critical-thinking and prioritization skills in a fast-paced, high-pressure environment.
• Excellent time-management skills and meticulous attention to detail.
• Demonstrated ownership, thoroughness, and ability to maintain high workplace standards.
• A collaborative approach, with the ability to work independently and support the broader team.
• Ability to lift up to 50 pounds, as required.
• Flexibility to work overtime or weekends as needed.

Responsibilities

• Conduct daily floor inspections to identify, prioritize, and promptly resolve workplace and facilities issues.
• Monitor, update, and close work-order tickets while providing timely status updates to stakeholders.
• Coordinate the setup and breakdown of conference rooms, meetings, special events, catering, and food deliveries.
• Partner with janitorial, maintenance, project, and other on-site vendors to maintain clean, fully operational office, pantry, and external conference spaces.
• Serve as the primary contact for operational suppliers and maintain adequate inventory of essential workplace supplies.
• Solicit proposals, create purchase orders, track project invoices, and support timely vendor payments.
• Manage building reservations, Certificates of Insurance, floor plans, preventive maintenance schedules, and related facilities documentation in coordination with building management.
• Oversee incoming and outgoing mail, copier and printer upkeep, minor furniture repairs, emergency escalations, and coverage needs across designated areas.

Skills

Communication skills

Interpersonal skills

Critical thinking

Time management

Attention to detail

Collaboration

Independence

Job description

Millennium is seeking a Facilities Coordinator in New York City to oversee day-to-day workplace operations and coordinate with on-site vendors to maintain a productive environment.

You will conduct floor inspections, manage work orders, and coordinate room setups for meetings and events. The role requires at least 3 years in facilities management, strong communication, and the ability to lift up to 50 pounds.