Facilities & Workplace Operations Coordinator

Millennium; New York (NY); On-site; USD 50,000 - 100,000; Full time

Job summary

Millennium is seeking a Facilities Manager for our New York City office. You will oversee daily operations, manage workplace services, and coordinate with vendors to maintain a fully functional, safe, and efficient workplace.

Ideal candidates bring at least 3 years in facilities management, exceptional communication skills, and a detail-oriented approach. The role offers a competitive base salary, discretionary bonus, and comprehensive benefits; on-site work with flexible hours as needed.

Qualifications

• Minimum 3 years of facilities management experience.
• Excellent communication and interpersonal skills.
• Strong critical-thinking and prioritization in fast-paced environments.
• Excellent time-management and meticulous attention to detail.
• Demonstrated ownership and ability to maintain high workplace standards.
• Collaborative yet able to work independently.
• Ability to lift up to 50 pounds; overtime/weekend availability.

Responsibilities

• Conduct daily floor inspections to identify and resolve workplace issues.
• Monitor, update, and close work-order tickets with timely updates.
• Coordinate setup and breakdown of conference rooms and events.
• Collaborate with janitorial, maintenance, and vendors to keep spaces operational.
• Serve as primary contact for facilities suppliers and manage inventory.
• Prepare purchase orders, track invoices, and assist vendor payments.
• Manage insurance certificates, floor plans, and preventive maintenance records.
• Oversee mail, printer upkeep, and escalations across designated areas.

Skills

Facilities management

Communication

Critical thinking

Time management

Attention to detail

Ownership

Collaboration

Physical ability

Overtime flexibility

Job description

Millennium is seeking a Facilities Manager for our New York City office. You will oversee daily operations, manage workplace services, and coordinate with vendors to maintain a fully functional, safe, and efficient workplace.

Ideal candidates bring at least 3 years in facilities management, exceptional communication skills, and a detail-oriented approach. The role offers a competitive base salary, discretionary bonus, and comprehensive benefits; on-site work with flexible hours as needed.