Hybrid NYC Office Administrator & Facilities Coordinator

Milrose Consultants, Inc.; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401K with employer match

Paid time off

Job summary

Milrose Consultants, Inc. seeks an Office Administrator to support the New York City office’s day-to-day operations. The role covers facilities management, reception, supplies, and general administrative duties to ensure smooth operations.

The ideal candidate has 3+ years of relevant experience, strong organizational and communication skills, and the ability to work cross-functionally with vendors and internal teams. This is a hybrid, full-time position in New York City.

Qualifications

• At least 3+ years of related experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proactive, solutions-oriented approach.
• Ability to work collaboratively with departments, vendors, and external partners.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office and internal systems.
• Ability to work independently with professionalism and discretion.

Responsibilities

• Maintain the overall organization, cleanliness, and functionality of the office, including reception, mail areas, meeting rooms, kitchens, and other common spaces.
• Managing the office, facilities, kitchen supplies and field equipment, ensuring inventory is maintained, and purchases reflect competitive pricing and employee needs.
• Coordinate office meetings, events, room scheduling, setup, and catering arrangements.
• Provide reception coverage and assist with general office inquiries.
• Coordinate workspace setup and field equipment for new employees.
• Maintain the office directory, shared documents, and intranet resources.
• Ensure meeting rooms are organized and equipped for employee and client use.
• Coordinate document archiving and maintain organized office records.
• Communicate office announcements, updates, and general information to employees via email.
• Provide additional administrative support and assist with special projects assigned.

Skills

Organizational skills

Time management

Communication skills

MS Office

Multitasking

Customer service

Tools

Microsoft Office

Job description

Milrose Consultants, Inc. seeks an Office Administrator to support the New York City office’s day-to-day operations. The role covers facilities management, reception, supplies, and general administrative duties to ensure smooth operations.

The ideal candidate has 3+ years of relevant experience, strong organizational and communication skills, and the ability to work cross-functionally with vendors and internal teams. This is a hybrid, full-time position in New York City.