Facilities Coordinator

Millennium; New York (NY); On-site; USD 50,000 - 100,000; Full time

Job summary

Millennium is seeking a Facilities Manager for our New York City office. You will oversee daily operations, manage workplace services, and coordinate with vendors to maintain a fully functional, safe, and efficient workplace.

Ideal candidates bring at least 3 years in facilities management, exceptional communication skills, and a detail-oriented approach. The role offers a competitive base salary, discretionary bonus, and comprehensive benefits; on-site work with flexible hours as needed.

Qualifications

• Minimum 3 years of facilities management experience.
• Excellent communication and interpersonal skills.
• Strong critical-thinking and prioritization in fast-paced environments.
• Excellent time-management and meticulous attention to detail.
• Demonstrated ownership and ability to maintain high workplace standards.
• Collaborative yet able to work independently.
• Ability to lift up to 50 pounds; overtime/weekend availability.

Responsibilities

• Conduct daily floor inspections to identify and resolve workplace issues.
• Monitor, update, and close work-order tickets with timely updates.
• Coordinate setup and breakdown of conference rooms and events.
• Collaborate with janitorial, maintenance, and vendors to keep spaces operational.
• Serve as primary contact for facilities suppliers and manage inventory.
• Prepare purchase orders, track invoices, and assist vendor payments.
• Manage insurance certificates, floor plans, and preventive maintenance records.
• Oversee mail, printer upkeep, and escalations across designated areas.

Skills

Facilities management

Communication

Critical thinking

Time management

Attention to detail

Ownership

Collaboration

Physical ability

Overtime flexibility

Job description

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.

About Millennium

Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.

Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Meet the Team

Corporate Services & Real Estate delivers a world-class workplace through the planning, delivery, and management of the firm’s real estate and workplace services. The team enables productivity, connectivity, and service excellence for Millennium employees and guests in a commercially efficient environment. Millennium is hiring for both contract and full-time opportunities; please indicate your preferred employment arrangement when applying.

What You'll Do

• Conduct daily floor inspections to identify, prioritize, and promptly resolve workplace and facilities issues.
• Monitor, update, and close work-order tickets while providing timely status updates to stakeholders.
• Coordinate the setup and breakdown of conference rooms, meetings, special events, catering, and food deliveries.
• Partner with janitorial, maintenance, project, and other on-site vendors to maintain clean, fully operational office, pantry, and external conference spaces.
• Serve as the primary contact for operational suppliers and maintain adequate inventory of essential workplace supplies.
• Solicit proposals, create purchase orders, track project invoices, and support timely vendor payments.
• Manage building reservations, Certificates of Insurance, floor plans, preventive maintenance schedules, and related facilities documentation in coordination with building management.
• Oversee incoming and outgoing mail, copier and printer upkeep, minor furniture repairs, emergency escalations, and coverage needs across designated areas.

What You Bring

• At least 3 years of facilities management experience.
• Strong communication and interpersonal skills, with a commitment to delivering white-glove service.
• Sound critical-thinking and prioritization skills in a fast-paced, high-pressure environment.
• Excellent time-management skills and meticulous attention to detail.
• Demonstrated ownership, thoroughness, and ability to maintain high workplace standards.
• A collaborative approach, with the ability to work independently and support the broader team.
• Ability to lift up to 50 pounds, as required.
• Flexibility to work overtime or weekends as needed.

Salary Range

Millennium offers a total compensation package which includes a base salary, discretionary performance bonus, and comprehensive benefits. The estimated base salary range for this position is $50,000 to $100,000, which is specific to New York City and may change in the future. When finalizing an offer, we take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.