Facilities Manager

Michael Page; Greenwich (CT); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

PTO

401(k)

Job summary

MPI is seeking a Facilities Manager in New York to oversee day-to-day facilities operations for a Business Services company. You will coordinate space needs, manage vendor relationships, and support onboarding and incident response across offices.

You will collaborate with department managers and property teams to ensure space health, safety, and efficient operations, including planning relocations and maintaining records.

Qualifications

• Experience managing day-to-day facilities operations.
• Experience coordinating maintenance requests, repairs, and vendor services.
• Ability to monitor workplace conditions and address facilities needs.
• Experience maintaining facilities records and service documentation.
• Ability to coordinate workspace changes, office moves, and equipment setup.

Responsibilities

• Work with department managers to understand space needs and plan re-stacks, office conversions or relocations.
• Assist with facilities projects including documentation and coordination with internal stakeholders and vendors/subcontractors.
• Operate OfficeSpace platform to ensure data feeds, configurations and reporting.
• Assist in operating serviced offices by working with property managers, office/building processes and policies, billing and communication.
• Oversee contract matrons and reception to ensure day-to-day office operations are excellent.
• Coordinate with building engineers, security and cleaning staff on repairs/maintenance issues.
• Assist with global security system audits and monthly checks.
• Troubleshoot and track day-to-day requests (HVAC, lighting, plumbing, kitchen, upkeep).
• Assist in coordinating onboarding processes and seat moves with IT and other departments.

Skills

Facilities operations

Maintenance coordination

Workplace monitoring

Facilities records

Workspace changes

Vendor management

Tools

OfficeSpace

Job description

As a Facilities Manager in New York, you will oversee day-to-day facilities operations for a Business Services company. You will help maintain a functional workplace by coordinating facility needs and addressing operational issues.

Michael Page is the hiring company in the Business Services industry in New York.

Description

• *Work with department managers to understand space needs, in order to plan for re-stacks, office conversions or relocations to ensure adequate space allocation and configurations to meet the business needs.
• *Assist with Facilities projects including documentation and coordination with internal stakeholders and vendors/subcontractors.
• *Operate OfficeSpace platform to ensure optimal data feeds, configurations and reporting.
• * Assist in operating serviced offices by working directly with property managers, office/building process and policies, billing and communication.

Facilities Management

• * Oversee contract matrons and Reception to ensure excellence in day-to-day office operations.
• * Manage daily office operations by ensuring space health and safety, cleanliness and organization. Coordinate with building engineers, security and cleaning staff on repairs/maintenance related issues.
• * Assist with global security system/platform by performing monthly audits.
• * Trouble shoot and track day-to-day requests and issues (including HVAC, lighting, plumbing, kitchen, and general upkeep of our offices) and knowing when to escape.
• * Act as liaison with building engineers and assist with maintenance, testing and repairs of generators, HVAC and ATS for optimal performance.
• * Assist in coordinating and documenting business continuity/disaster recovery protocols.
• * Assist in coordinating, documenting and communicating onboarding process along with associated seat moves with IT and other departments/employees.
• * Assist with managing vendor relationships by ensuring performance based on MSA's/SLA's; tracking contract terms and initiating renewals and providing feedback to vendors.
• * Track all purchasing for food and office supplies and monitoring standardized order process.
• * Manage on/offsite storage by ensuring proper tracking of asset inventory.
• * Manage and standardize mail/shipping capabilities.
• * Review invoices to ensure accuracy of costs against contracts. Provide quarterly spend outline to properly budget Facilities spend on an annual basis.
• * Assist with several firm events throughout the year.
• * Manage small adhoc initiatives/projects as needed.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• Experience managing day-to-day facilities operations.
• Experience coordinating maintenance requests, repairs, and vendor services.
• Ability to monitor workplace conditions and address facilities needs.
• Experience maintaining facilities records and service documentation.
• Ability to coordinate workspace changes, office moves, and equipment setup.
• Experience managing facilities supplies and related service requirements.

Job Offer

• Salary of $100,000 to $130,000.
• PTO
• 401(k)

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.