Facilities & Workplace Coordinator - Operational Support

CBRE; San Jose (CA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Parental leave (12 weeks)

Medical insurance

Vision insurance

Dental insurance

Life Insurance

401K matching

Job summary

CBRE Facilities Coordinator in San Jose, CA, is responsible for coordinating with clients, vendors and contractors to ensure facility tasks and work orders are completed accurately and on time.

You will support Property Managers with repairs and invest plans, track work orders, and follow established procedures while maintaining strong organizational and communication skills in a fast-paced environment.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills to calculate simple figures (percentages, discounts, markups).

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress.
• File work orders, proposals, and department documents from vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions as needed.
• Respond to inquiries or complaints from clients, colleagues, and supervisors.
• Use existing procedures to solve straightforward problems under close supervision.

Skills

Communication

Organizational skills

Basic math

Follow basic work routines

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Facilities Coordinator in San Jose, CA, is responsible for coordinating with clients, vendors and contractors to ensure facility tasks and work orders are completed accurately and on time.

You will support Property Managers with repairs and invest plans, track work orders, and follow established procedures while maintaining strong organizational and communication skills in a fast-paced environment.