Facilities Coordinator

Cbre Group; Seattle (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

CBRE Group in San Jose, CA is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed under supervision.

You will support property managers with repairs and investment planning, monitor external activities, and maintain documentation using Microsoft Office. Strong organizational skills and basic math are essential.

Qualifications

• High School Diploma or GED is required.
• Ability to follow basic work routines and standards.
• Strong communication skills are essential.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills including percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to determine performance and progress status.
• File work orders, proposals, department files, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions, communicate clearly, and ask clarifying questions.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.
• Follow defined procedures with limited discretion and deliver output under supervision.

Skills

High School Diploma

Microsoft Office

Organizational skills

Basic math

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Location(s): San Jose, California, United States.

About the Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to determine performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos, and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co‑workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job‑related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including ability to calculate simple figures such as percentages, discounts, and markups.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

COVID‑19 Health and Safety Protocols

Some, but not all, of our positions may have an additional requirement to comply with COVID‑19 health and safety protocols, including COVID‑19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.