Facilities & Workplace Coordinator

CBRE; San Jose (CA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Parental Leave (12 weeks)

Medical, Vision & Dental Insurance

Job summary

CBRE is seeking a Facilities Coordinator in the United States to coordinate with clients, vendors, and contractors, ensuring facility tasks and work orders are completed efficiently. The role sits within Facilities Management, supporting Property Managers with repairs and investment plans.

You will handle inquiries, collect work orders, and maintain documentation while following established procedures and reporting formats.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (percentages, discounts, markups).

Responsibilities

• Work with landlords, tenants, and service providers to implement procedures, policies, and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions when needed.
• Respond to inquiries or complaints from clients, coworkers, and supervisors.
• Follow defined procedures to solve straightforward problems under close supervision.

Skills

Communication skills

Organizational skills

Basic math

Following procedures

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Excel

Outlook

Job description

CBRE is seeking a Facilities Coordinator in the United States to coordinate with clients, vendors, and contractors, ensuring facility tasks and work orders are completed efficiently. The role sits within Facilities Management, supporting Property Managers with repairs and investment plans.

You will handle inquiries, collect work orders, and maintain documentation while following established procedures and reporting formats.