Vendor Operations Coordinator - $18/hr - Fredericksburg, VA

Beacon Hill Staffing Group, LLC; Fredericksburg (VA); On-site; USD 20,000 - 29,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Facilities Coordinator to manage day-to-day operations for office locations nationwide. The role focuses on lease administration, asset tracking, and coordinating furniture and services.

You will liaise with landlords, vendors, and internal teams to ensure timely delivery and compliance. The position starts October 26, 2026, is a 12-month contract with potential for conversion, and offers an $18 per hour rate.

Qualifications

• Experience in facilities coordination, office management, administrative support, operations, or a related field.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Customer-service mindset with strong relationship-building abilities.
• Comfortable learning and using lease management, asset management, and business systems.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Coordinate day-to-day facilities and corporate real estate operations for offices nationwide.
• Manage lease documentation, database updates, and records to ensure accuracy and compliance.
• Coordinate furniture procurement, deliveries, installations, and asset tracking.
• Support vendor onboarding, accounts payable setup, and Certificates of Insurance (COI) requests.
• Coordinate utility activations, transfers, and terminations for office locations.
• Serve as a key point of contact for landlords, vendors, and internal stakeholders while ensuring projects and requests stay on track.

Skills

Attention to detail

Multitasking

Communication skills

Relationship building

Independent work

Tools

Jira

Confluence

CoStar

Job description

About The Job:

• Coordinate day-to-day facilities and corporate real estate operations for offices nationwide
• Manage lease documentation, database updates, and records to ensure accuracy and compliance
• Coordinate furniture procurement, deliveries, installations, and asset tracking
• Support vendor onboarding, accounts payable setup, and Certificates of Insurance (COI) requests
• Coordinate utility activations, transfers, and terminations for office locations
• Serve as a key point of contact for landlords, vendors, and internal stakeholders while ensuring projects and requests stay on track

About You:

• Experience in facilities coordination, office management, administrative support, operations, or a related field
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Customer-service mindset with strong relationship-building abilities
• Comfortable learning and using lease management, asset management, and business systems
• Ability to work independently and take ownership of responsibilities
• Experience with Jira, Confluence, CoStar, or corporate real estate operations is a plus

About The Position:

• Start Date: October 26, 2026
• 12-month contract with potential for conversion
• $18/hr
• Schedule: Monday-Friday, 9:00 AM - 5:00 PM EST

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)