Contract Facilities Coordinator

Beacon Hill Staffing Group, LLC; Durham (NC); On-site; USD 25,000 - 30,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Facilities Coordinator in Durham, NC to support daily facility operations at our client site. The role focuses on safety, efficiency, and a welcoming workplace, coordinating with vendors and internal teams to ensure services run smoothly.

The ideal candidate will be organized, customer-focused, and comfortable handling multiple tasks in a fast-paced environment. This onsite position is a contract through January 2027 with potential for extension and

Qualifications

• Strong communication, organizational, and problem-solving abilities.
• Ability to work independently and prioritize with minimal supervision.
• Comfortable in high-pressure situations and able to respond effectively.
• Self-starter with a positive attitude, adaptability, and customer-focused mindset.
• Ability to lift, push, and move materials or equipment as required.
• Proven ability to collaborate within a team-oriented environment.
• Comfortable using technology platforms, including Microsoft Office and email.

Responsibilities

• Perform routine facility inspections to ensure a safe, clean, organized, and fully functional workplace.
• Manage maintenance requests from start to finish, coordinating repairs and services with timely completion.
• Oversee workplace services and amenities, including food service, fitness facilities, conference rooms, events, mail, courier, and relocations.
• Serve as primary contact for vendors, contractors, and facilities personnel, coordinating onsite work.
• Assist with sourcing service providers and maintaining facility records and documentation.
• Support client satisfaction by meeting contractual obligations and ensuring high service levels.
• Maintain emergency preparedness programs, including evacuation plans and safety compliance.
• Coordinate incoming and outgoing warehouse shipments and monitor inventory.
• Assist with general facilities projects to support business objectives.

Skills

Communication

Organization

Problem-solving

Independent work

Customer focus

Teamwork

Tech proficiency

MS Office

Job description

Facilities Coordinator

Location: Durham, NC 27701

Work Arrangement: Full-Time, Onsite

Schedule: Monday-Friday, 8:30 AM - 5:00 PM

Employment Type: Contract through January 2027 with potential for extension

Pay Rate: $20.00/hour

Position Overview

Beacon Hill's client is seeking a Facilities Coordinator to support daily facility operations at their Durham, NC location. This role is ideal for an organized, customer-focused professional who enjoys working in a fast-paced environment and helping maintain a safe, efficient, and welcoming workplace. The Facilities Coordinator will partner with vendors, employees, and service providers to ensure building operations, amenities, maintenance activities, and workplace services run smoothly.

Key Responsibilities

• Perform routine facility inspections and office walkthroughs to ensure the workplace remains safe, clean, organized, and fully functional.
• Manage maintenance requests from start to finish, coordinating repairs and service activities while ensuring timely completion and adherence to service expectations.
• Oversee workplace services and amenities, including food service programs, fitness facilities, conference rooms, employee events, mail distribution, courier services, and office relocations.
• Serve as a primary point of contact for vendors, contractors, and facilities personnel by communicating project requirements and coordinating onsite work activities.
• Assist with sourcing service providers and maintaining accurate facility records, internal webpages, documentation, and operational files.
• Support client satisfaction initiatives by meeting contractual obligations, achieving service-level expectations, and providing an exceptional customer experience.
• Maintain and support emergency preparedness programs, including evacuation plans, after-hours response procedures, and environmental health and safety compliance.
• Coordinate incoming and outgoing warehouse shipments while monitoring inventory levels and maintaining accurate inventory records.
• Assist with general facilities and operational projects as needed to support business objectives.

Required Qualifications

• Strong communication, organizational, and problem-solving abilities.
• Ability to work independently and prioritize tasks with minimal supervision.
• Comfortable making decisions and responding effectively in high-pressure situations.
• Self-starter with a positive attitude, adaptability, and a customer-focused mindset.
• Ability to lift, push, and move materials or equipment as required.
• Proven ability to collaborate effectively within a team-oriented environment.
• Comfortable using technology platforms, Microsoft Office applications, and email systems.

Preferred Qualifications

• 0-2 years of professional experience.
• Experience in facilities management, property management, hospitality, workplace services, or a related field.
• Familiarity with occupational health and safety requirements and facilities operations.
• Basic knowledge of building systems, including HVAC, mechanical, electrical, fire protection, and chiller systems.
• Exposure to or experience supporting laboratory environments.
• Strong Microsoft Excel skills and basic financial acumen.
• Hospitality experience with a strong emphasis on customer service and employee support.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)