Business Support, Facilities Support

Jones Lang LaSalle Incorporated; South San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision

Paid parental leave

Paid time off

Company holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking a Services Coordinator to ensure seamless collaboration between external vendors and internal stakeholders at JLL-managed facilities in South San Francisco, CA. The role emphasizes vendor visits, equipment logistics, and safety/compliance, with a focus on cross-functional coordination.

You will work with Planning & Scheduling, Instrumentation, Procurement, and Finance to keep operations running smoothly, document activities in SAP, and maintain accurate

Qualifications

• 2 years of experience in similar roles.
• High school diploma.
• Experience with work order management systems.

Responsibilities

• Escort external vendor providers in labs safely and compliantly.
• Coordinate with stakeholders to ensure vendor visits go as planned.
• Collaborate with equipment owners and scheduling teams for timely pickups.
• Review and obtain service reports and quotes from vendors.
• Communicate with vendors, Procurement and Finance on issues.
• Document activities in a CMMS such as SAP and manage work orders.

Skills

Vendor coordination

Work order management

Cross-team collaboration

Education

High school diploma

Tools

SAP

Maximo

Corrigo

Microsoft Suite

Job description

**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.The Services Coordinator plays a critical role in ensuring seamless collaboration between external vendor providers and internal stakeholders at JLL-managed facilities. This position is responsible for managing vendor visits, coordinating equipment logistics, and maintaining compliance with safety and regulatory standards. By facilitating efficient communication between vendors, end users, and cross-functional teams, this role directly supports operational excellence and contributes to JLL's commitment to delivering superior facility management servicesWhat your day-to-day will look like:• Escort external vendor providers in a safe and compliant manner to assigned laboratories• Partner closely with stakeholders including vendors, end users, Planning & Scheduling, and Instrumentation teams to ensure vendor visits are executed as planned• Collaborate with equipment owners, Planning & Scheduling, and Metrology to ensure timely pick up, shipment, and receipt of instruments• Ensure timely receipt and review of necessary documents from vendors, including maintenance service reports and quotes• Communicate with vendors, Procurement, and Finance to address any financial issues• Document all activities clearly and concisely in a computer maintenance management system such as SAP• Utilize computer maintenance management system to manage work order queue and collaborate with Instrumentation to review vendor service documents and close work ordersRequired Qualifications:•2 years of experience in similar roles•High school diploma•Work order management systems experience/knowledgePreferred Qualifications:•Proficiency with computer maintenance management systems (e.g., SAP) or Maximo or Corrigo, Microsoft Suite•Associate in Instrumentation• Basic knowledge of cGMP (current Good Manufacturing Practices)• Experience in pharmaceutical, laboratory, or regulated facility environments• Familiarity with equipment logistics and vendor management processes• Motivated to learn and identify gaps for continuous improvement• Previous experience in facilities management or vendor coordination Location: 40 Forbes Blvd, South San Francisco, CA 94080 This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Location:**On-site –South San Francisco, CAIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:**JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay